Meeting Minutes of July 10, 2001
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow and Trustees Greg Dunn, James Keller, and Mike Starling. Also present were employees Karen Dunn and Ron Lada.
Visitors attending the meeting were Armen Asaturian, PE and Sean Henry, PE, of Asaturian, Eaton and Associates, PC.
First on the agenda was the review of the minutes from the June 2001 meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Mr. Dunn, and with 4 yes and 0 no votes, the minutes were approved.
Next was the presentation from Mr. Asaturian and Mr. Henry related to the services Asaturian, Eaton, and Associates, PC (referred to herein as the “firm”) has to offer which may benefit the Water District. It was requested the firm attend this meeting of the Trustees as engineering assistance is required in the project to repaint the water tower. The gentleman introduced themselves, explained that their background and qualifications, and described their services. A booklet was presented to each Board Member detailing this information as well as personnel, specialists, and a partial client list. It was noted that no fees or retainer is required to obtain these services; State law designates a public entity to appoint an engineer and or attorney as is necessary for insurance and liability reasons. There is no obligation required and the firm can be dismissed at any time; however, top priority will be given to the District to which the firm has been appointed. After further discussion related to District needs, it was noted that the first has prepared specifications for a number of Water Districts related to tower painting.
A motion was made by Mr. Starling to appoint Asaturian, Eaton and Associates, PC as the engineering firm to represent the Buncombe Public Water District. Seconded by Mr. Dunn, and with 4 yes and 0 no votes, the motion carried.
Discussion continued with Mr. Asaturian and Mr. Henry related to inspection and condition of the tower prior to painting. Costs may be affected by the presence of lead paint and distance of the other buildings and towers. Current inside peeling appears that previous paint may have not been compatible. The Board requests overall engineering specs of what needs to be done to do the job “right”. Information needs to be gathered and a tank inspection may be required to see if the bowl requires painting. A motion was made by Vice Chairman Burrow for Asaturian, Eaton and Associates to first inspect and evaluate, and submit in writing findings and estimation of costs. Seconded by Mr. Keller and with 4 yes and 0 no votes, the motion was approved.
May 2001 Financials as submitted by the Kemper CPA Group were submitted for review. No comments or discussion followed at this time.
Addressed from Al Yancy of the Makanda Township Fire Department were letters received regarding Stone Creek Fire hydrant compliance/non-compliances. The first letter stating that nearly all of the hydrants were non-operational at the time of inspection. After receipt of that letter by the District, Ron Lada, found that the hydrants has not been turned on by the plumbing contractor and rectified the problem. It was noted to the Golf Course that a line to one hydrant was still in need of repairs. The second letter from Mr. Yancy, after Ron Lada’s corrections, noted that they found all hydrants to be acceptable with the exception for the one Mr. Lada reported for repair. It was also noted by Mr. Asaturian that the hydrants were not designed for fire protection, rather for flushing purposes, as was mentioned by Mr. Blumenstock of the IRWA in an earlier meeting this year.
The dedication agreement for the Stone Creek Golf Course water line extension was prepared and submitted by Jim Keller to the Board of Trustees for approval and acceptance by the Water District. After reviewing the agreement, a motion was made by Mr. Starling to accept the agreement for the Stone Creek Water Line extension as submitted; seconded by Vice Chairman Burrow, and with 3 yes and 0 no votes, the motion carried. Mr. Keller is unable to vote due to personal interest.
No new business was presented for discussion.
There were no issues related to the South Highway Water District.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in July. It was noted that two CD investments had matured and current rates of interest were discussed for re-investing. It was noted by Mr. Henry that a gentleman from Edward-Jones recently spoke with the Lick Creek Water District related to FDIC insured investment options. The Board agreed to invite the investment specialist from Edward Jones to the next meeting. Mr. Henry will call the office with the gentleman’s name. After continued discussion related to available rates, a motion was made by Chairman Burrow to reinvest the maturing CD at the Bank of Carbondale at the same into a 12-month CD and reinvest the maturing CD at First Bank to the same into a 6-month CD. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion was approved. Next, a motion to accept the Secretary Report and to pay the bills was made by Mr. Dunn, and transfer $400 from the Reserve to the Fund account to cover additional operating costs. Seconded by Mr. Starling and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies. It was noted that there was one boil water order related to Avery Wheetley Construction lowering a water line in the Stone Creek Golf Course and disconnecting services to that line without notification to the Water District.
There was no additional public comments or questions.
No ordinances were reviewed at this time.
There being no further business, the motion was made for adjournment by Mr. Keller and seconded by Mr. Dunn. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.