Meeting Minutes of July 13, 1982
The meeting was called to order by Chairman Walter Brieschke at 7:00 pm.
Roll call: Present were Mr. Hardenbergh, Mr. Jackson, Miss Cox, and Mr. Brieschke. Mr. Mayer and Mr. Simpson arrived at 7:05 pm. Employees present were Mr. Nannie and Mrs. Forby.
The minutes of the June meeting were approved.
Customer complaints: none
Secretary/Treasurer report was presented by Mrs. Forby and accepted.
Financial report was read by Mrs. Forby and accepted.
A motion was made to pay the bills presented in the amount of $4,784.64 by Mr. Jackson and seconded by Mr. Hardenbergh. Roll call vote: Mr. Hardenbergh – yes, Mr. Jackson – yes, Miss Cox – yes, Mr. Simpson – yes, Mr. Mayer – yes, Mr. Brieschke -yes. Motion passed.
A motion was made to pay from the Construction Account to Jackson County Title and Abstract Company in two separate checks, $215.00 for filing of deed and invoice no. JAZ82-203 for the Youngblood property (pump station) and $325.00 for filing of deed invoice no82-202 for the Hartline property (water tower), by Mr. Hardenbergh and seconded by Mr. Simpson. Roll call vote: Mr. Hardenbergh – yes, Mr. Jackson – yes, Miss Cox – yes, Mr. Simpson – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
A motion was made to pay Mr. Wayman Presley, Chairman of the Makanda Development Fund, $2,384.00 for the past loan by Mr. Simpson and seconded by Miss Cox. Roll call vote: Mr. Hardenbergh – yes, Mr. Jackson – yes, Miss Cox – yes, Mr. Simpson – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
Mr. Brieschke has asked Mr. Don Morgan about the question of a conflict of interest with respect to Mr. Morgan performing the audit for FY 1982, considering that Mr. Morgan now does the general ledger posting on computer for the district. It was stated that since Mr. Morgan office:
- Does not reconcile the bank statements for our account each month and;
- Mrs. Forby assigns account codes to each disbursement.
It commonly held that audit would review these functions (among others) that Mr. Morgan is removed from these functions (as they are done by the district) and that this is therefore sufficient separation of prime functions to enable Mr. Morgan to perform and independent audit if the Board so desires.
Water Supply Operator report was submitted by Mr. Nannie. He took the IEPA exam again on July 12, 1982.
Mr. Jackson made a motion to seal the electrical services on the pump station for between $30.00 and $50.00. Mr. Simpson seconded. Roll call vote: Mr. Hardenbergh – yes, Mr. Jackson – yes, Miss Cox – yes, Mr. Simpson – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
Motion for adjournment was made by Mr. Jackson seconded by Mr. Hardenbergh. All in favor voice vote. Meeting adjourned at 8:17 p.m.