Meeting Minutes of July 8, 1991

The meeting was called to order at 7:00 pm by Chairman Douglas Mayer. The roll was called. Present were Mrs. Frances Youngblood, Ms. Cathie Hutcheson, Mr. Maurice Betts, Mr. Richard Jumps, Mr. Arthur Vincent, and Mr. Douglas Mayer. Employees were Mrs. Becky Roberts and Mr. Walter Butler.

People attending: Lets Get Rid of Walter Members: Mr. and Mrs. Danny Williams, Mr. Herbert Stearns, and Mr. Jerry Burton. Other customers’ present were Mrs. Barbara Butler.

Minutes of the June 10, 1991 meeting were submitted for approval. The minutes stand approved as submitted.

Customer Requests: There being none this month.

The Secretary/Treasurer Report was read and accepted. Ms. Hutcheson  made a motion to renew Depreciation 1 Certificate for 1 ½ years at the financial institute with the best rate, and Mrs. Youngblood seconded the motion. Roll call vote: Mr. Vincent – yes, Mrs. Youngblood – yes, Mr. Jumps – yes, Mr. Betts – yes, Ms. Hutcheson – yes, Mr. Mayer – yes. There being 6 yes votes and 0 no votes, the motion passed.

Payment of the Bills: The bills were presented in the amount of $6,214.04. Mrs. Youngblood made a motion to pay the bills and Mr. Vincent seconded the motion. Roll call vote: Mr. Vincent – yes, Mrs. Youngblood – yes, Mr. Jumps – yes, Mr. Betts – no, Ms. Hutcheson – yes, Mr. Mayer – yes. There being 5 yes and 1 no vote,  the motion passed.

Water Supply Operator Report: Mr. Butler reported that the electricity was out and the radio didn’t receive the signals. The tower was on 45 and 54 is full. Due to daily checks the tower was filled manually without problems.

Lets GROW request for copies of all financial records status: They have no accepted Trustee Youngblood’s offer of January 1991 to assist in the viewing of financial records: Mr. Burton stated that his attorney told him today that Ms. Hunter has agreed to furnish any records that Mr. Burton needed or wanted without going to court. Mr. Mayer stated that he had not been informed of this. He also stated that it is not BPWD’s attorney’s place to make such a statement. She would have consulted with the Board before making such a statement.

Meter Reading Position: BPWD is in receipt of 5 resumes from applicants for this position. They will be interviewed within the next few weeks and finalists will be chosen to attend the next Board meeting and in executive session, the Board will ask questions and hopefully decide on the new meter reader.

Board Member Manual: These were handed out for review to the members of the Board concerning the duties of Board Members. The cost of these are $15.00 a piece. This was tabled for review before deciding on whether or not to purchase these.

Audit status: The Audit has been received from the Auditor. Each Trustee was given a copy of the audit for their review and records.

JULIE: IRWA was contacted and this is mandatory with the law being passed January 1, 1991. We will need to fill out the forms and become a member. They will bill BPWD on a monthly basis as needed.

Trustee Behavior: A revised proposal was submitted for review. It reads as follows: “ In the event a Trustee becomes overdue on a payment in accordance with established ordinances, the Secretary/Treasurer shall inform the Board of Trustees at the next Trustee’s meeting. All details shall be recorded in the minutes. The Trustee shall be provided the opportunity to give rational for non-payment. In the event that the Trustee’s bill remains overdue (in accordance with established ordinances) for a second month, the Board of Trustees shall review the facts surrounding the rationale given. The Board of Trustees shall determine if the Trustee in question should be DECLARED UNQUALIFIED to hold office of Trustee. Trustees are subject to all ordinance provisions. This policy is intended to prevent trustees from special treatment or exemptions. Trustees are to be treated as any other customer at all times. Special attentions is to be paid to ensure trustees do not violate ordinances or Board policies. Trustees are not to use their position to gain advantages they would not otherwise have as a regular paying customer. Should the decision result in an affirmative finding of a failure to qualify the Board shall direct that the County Board and State’s Attorney of the pertinent county be notified in writing of the decision and all facts surrounding the issue. Ms. Hutcheson made a motion to accept this as future policy and Mr. Vincent seconded the motion. Roll call vote: Mr. Vincent – yes, Mrs. Youngblood –  yes, Mr. Jumps – yes, Mr. Betts – yes, Ms. Hutcheson – yes, Mr. Mayer – yes. There being 6  yes and 0 no vote, the motion passed.

Board Member Code of Ethics: This form was handed out to each member of the Board for review and signature. Mrs. Youngblood, Ms. Hutcheson, Mr. Vincent, Mr. Mayer signed them and returned them to the Manager. Mr. Jumps and Mr. Betts did not return them.

Engineering: It was discussed that several potential line extensions have been inquired about. The Board needs to appoint an engineers so they can be furnished with updated maps and files to be more familiar with the District in the event that a line extension would be installed. It was discussed that if a single engineer is approved, it would be good to put this on the line extension application. JT Blankenship is the firm that is the most familiar with the District to date. It was discussed to get a rate schedule from them so the Board would be familiar with the rates. Mr. Betts made a motion to get at least 2 rate schedules from 2 of the former engineers that are familiar with the district. Mr. Vincent seconded the motion. Roll call vote: Mr. Vincent – yes, Mrs. Youngblood – yes, Mr. Jumps – yes, Mr. Betts – yes, Ms. Hutcheson – yes, Mr. Mayer – yes. There being 6 yes and 0 no votes, the motion passed.

SHWD Dispute: A letter received from BPWD Attorney dated July 3, 1991, stated that she has inquired repeatedly about additional calculations from SHWD. She has not received them to this date. Mr. Mayer will discuss what needs to be done at this time, later this month with BPWD Attorney.

Mr. Burton asked when would he be hearing from BPWD on his request? Mr. Mayer stated that he would have to find out how much truth is in what Mr. Burton said. He also stated that the Board has not changed their position on the matter. Mr. Burton said that his position has not changed either. (Note: Mr. Burton and Lets GROW have been sent much material, some free and some at cost. All inquiries have been answered in a timely manner and in writing).

Motion to adjourn; the monthly meeting adjourned by a motion of Ms. Hutcheson and seconded by Mrs. Youngblood. Voice vote was made. There being 6 yes and 0 no votes, the motion passed. Meeting adjourned at 7:41 pm