Meeting Minutes of March 13, 1996
Chairman Richard Jumps called the meeting to order at 7:03pm. A roll call was taken and present were: Chairman Richard Jumps, Vice Chairman Stanley Hollister, Mr. Ed Betts, Mrs. Donna Williams, Mr. Herbert Donow, and Mrs. Sue Dilley. Also present were employees Ron Lada and Karen Townsend.
The first order of business was to review the minutes of January and February for corrections. It was noted that due to the lack of a quorum at the January 1996 meeting, the Chairman authorized to pay the bills. Mr. Betts made the motion to accept the Chairman’s decision to pay the bills in February and the motion was seconded by Mr. Donow. Mr. Donow then made the motion to accept the minutes of both January and February as presented. Mr. Betts seconded the motion and with a roll call vote of 6 yes and 0 no votes, the motions carried.
Communications being the next order of business, a contract for 1996 weed control by McCloud was discussed. Cost was up slightly from last year. Mr. Hollister confirmed that McCloud did an excellent job last year and that respraying, if necessary, is at no extra charge. Vice Chairman Hollister moved to accept the proposal as presented. With a second from Mr. Donow, and a roll call vote with 6 yes and 0 no votes, the proposal was approved for signature.
Further communications were
- A letter from the Nature Conservancy expressing their appreciation of our memorial in the name of William Hardenbergh
- Confirmation of our tax exemption status
- Correspondence from JULIE INC regarding bylaws
- a request from the Makanda Fire Department for three new flush plugs in our system;
Kemper CPA Group furnished the following items for signature
- GE Capital Financial Statement
- Letter Re: Kemper CPA continued services
- Letters for Kemper & Proctor Re: Audit
A motion was made by Mr. Betts to accept and sign the three above referenced documents as presented. The motion was seconded by Vice Chairman Hollister; and with 6 yes and 0 no votes, the motion passed.
There were no visitor or customer requests to be discussed.
New business was to increase our current mileage reimbursement to employees based on the recent IRS increase to $0.31 per mile. Vice Chairman Hollister made the motion to accept the mileage increase at the confirmed federal rate retroactive to January 1, 1996. Seconded by Mrs. Dilley and with 6 yes and 0 no votes, the motion carried. Also, was a request to increase the Petty Cash Fund from $50 to $75. Mrs. Dilley made the motion to increase Petty Cash Fund to $75. Mr. Betts seconded the motion and with 6 yes votes and 0 no votes, the motion carried. It was recommended that $50 of the petty cash funds be locked in the fire proof safe until needed.
No old business was discussed at this time.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable Report detailing bills for payment in March. After being reviewed by the Board members, a motion was made by Mr. Betts to accept the report as presented at to pay the bills. The motion was seconded by Mrs. Dilley and a roll call vote was taken. With 6 yes and 0 no votes, the motion was approved.
Ron Lada presented the Water Supply Operator Report with no major problems or discrepancies. Also mentioned was the Kyle Kinser’s tap was recently sealed and that there was a leak on the District side of Edwin Flamm’s meter which resulted in a boil water order.
There being no further business, a motion was made by Mr. Hollister for adjournment. A voice vote was taken and with 6 yes and 0 no votes, the meeting adjourned at 9:00pm.