Meeting Minutes of March 8, 1988
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Mr. Vern Cornell, Mr. Richard Parrish, Mr. Douglas Mayer, and Mr. Walter Brieschke. Miss Phoebe Cox and Mrs. Fran Voss were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of February 9, 1988 meeting were approved with the exception of paragraph 14, delete the last part of sentence 1, “and use the building as often as possible”.
Customer Requests: Mrs. Barbara Barnett (tap #25) was present to discuss a late charge of $4.28 that she was charged for on last month’s water bill. She sent her payment on Monday, February 22, 1988, and the late date was Sunday, February 21, 1988. The Post Office has decided not to pick up or post mark mail on Sundays any longer. Mrs. Bennett’s late charge will be taken off and her bill adjusted.
Customer Requests: The following agreement is entered into between the Board of Trustees of Buncombe Public Water District and Mr. and Mrs. Carlos Hiller. Mrs. Anna Hiller was present at the Board of Trustees meeting on March 8, 1988, to request a new meter tap installation. Trustees Mr. Douglas Mayer moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5, Section 5.01 (Fees) of the Revised Ordnances as follows: Regarding Water Service Connection Number 164A, it is agreed that Mr. and Mrs. Hiller will pay $125.00 as a down payment which is 25% of the total $500.00 owed. The remaining $375.00 is to be paid in 10 monthly installments at $37.50 each, until the arrearage is paid in full. No additional late payment penalties will accrue under this agreement. In addition, the monthly water bill is to be paid on time in accordance with existing ordinances. Payment in full at any time is acceptable. Cancellation of this agreement will result in at any time the terms of this agreement are not complied with. One and one is to be place in the customer file. Seconded by Trustee Richard Parrish. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Mr. Parrish – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
The Secretary/Treasurer report was read and accepted. Mr. Parrish made a motion to put $5,000 in the Depreciation Account and $5,000 in the Reserve Account into Certificate of Deposit for 6 months for each account, Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Mr. Parrish – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Water Supply Operator Report: Mr. Butler reported that we had two overflows last month that are shown on the cumulative water loss report caused by freezing at the control box at the water tower. Mr. Butler is going to switch the mineral oil to corn oil in that line, and mentioned that the whole control panel needed to be enclosed, insulated, and heated. Service lines to tap #152 and #195A need to be repaired. Mr. Butler will install the overflow detector this month that was donated by Mr. Dave Lattan. Pump #1 at the pump station is acting up again. The pump failure light has been coming on, Mr. Butler will contact Jones Plumbing. Mr. Butler is to take his Water Supply Operator Test the first week in April.
GTE Fiber Optic Cable is being installed along old Highway 51 between Carbondale to Anna. This work is scheduled to start in Fall of 1988.
Inspection by National Rural Water Association for the Bond Holders: Mr. Don Craig met with Mr. Butler on February 17, 1988, and went through and inspected the district. BPWD was commended for its operation and continuing maintenance planning.
South Highway Water Dispute: No further information at this time.
Completion of storage building/Board room: Mr. Mayer reported that Mr. Williams was finished with the Heating and A/C with the exception of minor details which will be completed when the weather breaks. Mr. Butler needs to install a lock and some receptacles, and he will be finished.
Mr. Cornell made a motion to change the Board Meeting place from Presley Tour to BPWD new building at the Water Tower. Mr. Hardenbergh seconded the motion. All in favor voice vote. A letter of appreciation will be sent to Presley Tour for the use of their building as our meeting place for the past several years.
Mr. Parrish made a motion for Mr. Butler to construct a table for sue at the Board Meetings at the new building and Mr. Mayer seconded the motion. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Audit Status? Mrs. Roberts met with Mr. Manis on February 22, 1988, and left all records for him to start on the audit.
Village of Makanda: Cracker’s Neck Road: Mr. Brieschke is in receipt of a letter from the Village of Makanda now stating that they have no intension on closing the road.
Water Rate Increase: Mr. Parrish made a motion to table the rate increase until further information is received from South Highway Water District and further options from computer calculations can be made. Mr. Mayer seconded the motion with an all in favor voice vote.
Midwest Meter Repair: The next time meters are sent in for repairs, Mr. Butler is to ask them to test for accuracy a sampling of meters before they are repaired and to provide documentation of the test results.
Lead Notification: All area water districts are required by the EPA to notify their customers of lead in the water. Jim Sweazy of the City of Carbondale has been in contact with Mrs. Roberts and he is organizing a notification that will include all area water district, and if any cost, it will be prorated by the number of customers in the district.
Mr. Mayer reported that he attended a letting with the Illinois Rural Water Association at Sparta. They had a section leak detection, which shows its costly to have a company preform a leak survey. It was discussed that we will continue to change all meters throughout this year to see how this effects the water loss before pursuing a contract with a leak detection firm.
The monthly meeting adjourned by motion of Mr. Hardenbergh and seconded by Mr. Brieschke. Voice vote – all yea. Meeting adjourned at 8:43 pm.