Meeting Minutes of March 9, 2010
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, Secretary/Treasurer Mike Williamsen, District Secretary Karen Dunn, Trustees Charles Travelstead, Jenny Anderson, Wally Earll, and Tammy Davis. Absent was Water Supply Operator Ron Lada. Upon completion of roll call, Chairman Starling announced the resignation of Trustee Larry Hill.
There were no visitors in attendance.
The meeting opened by reviewing the meeting minutes of February 2010. A motion was made by Mrs. Davis to accept the minutes as presented. Seconded by Ms. Anderson and with 5 yes and 0 no votes, the minutes were approved.
There were no visitor or customer requests presented.
Certificates of Status of Exempt Property 2010 were presented. There being no change from status of current years, Chairman Starling endorsed the forms.
The 2009 Audit Engagement Letter from Scott Hickam, CPA, was presented for review and acceptance. Secretary/Treasurer Williamsen mentioned a number of topics covered in his conversations with Mr. Hickam. He indicated that it was recommended by Mr. Hickam to resume monthly deposits to the Debt Service Accounts in the amount of $70.00 each. The 2009 Audit Engagement Letter was not approved at this time.
The Fraud Risk Assessment form, as originally suggested by Mr. Hickam, was readdressed. After related discussion, no action was taken.
No new information was available at this time to the billing dispute with the South Highway Water District.
Financials for January 2010 were presented for review with brief related discussion.
Edward Jones Investment Report for February 2010 was presented for review followed by the Secretary/Treasurer Report and the Accounts Payable Report. A motion was made by Mrs. Davis to resume monthly deposits to the Debt Service Account in the amount of $1,200.00 and continue monthly deposits to the Reserve and Depreciation Account in the amount of $70.00; seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion was approved. Vice Chairman next made a motion to accept the Secretary/Treasurer Report and to pay the bills as presented. Seconded by Mrs. Davis and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented with no discrepancies.
No additional public comments or questions.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Burrow to adjourn; seconded by Mrs. Davis. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.