Meeting Minutes of May 13, 2014
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, Jay Ross, and Bob Hughey. Absent was Water Supply Operator Ron Lada.
Mr. Mike Twomey, Attorney with the Law Office of Barrett, Twomey, Broom, Hughes, and Hoke was present in attendance arriving slightly later in the meeting.
The Board reviewed the minutes of the April 2014 regular meeting. A motion was made by Mr. Hughey to accept the minutes as presented; seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
No visitor or customer requests were available for discussion at this time.
No communications for May were present at this time.
First addressed under the order of new business, was the annual election for Chairman, Vice Chairman, and Secretary/Treasurer (per Ordinance 2.02). A motion was made by Mr. Ross to reappoint Joseph Burrow to the position of Chairman of the Board. Seconded by Mrs. Brweer and with (5) yes and (0) no votes, the appointment was approved. Mr. Burrow accepted the appointment. Next a motion as made by Ms. Anderson to reappoint Robert Jacobini to the position of the Vice Chairman. Seconded by Mr. Ross, and with (5) yes and (0) no votes, the motion was approved. Mr. Jacobini accepted the appointment. A motion was made by Vice Chairman Jacobini to reappoint Mike Williamsen to the position of the Secretary/Treasurer. Seconded by Mr. Hughey and with (5) yes and (0) no votes, the motion carried. Mr. Williamsen accepted the appointment.
Next addressed was the annual appointment of Attorney and Engineer (per Ordinance 2.02). A motion was made by Vice Chairman Jacobini to retain the services of Mike Twomey, of Barrett, Twomey, Broom, Hughes, and Hoke as legal counsel and the engineering services of Clarida & Ziegler. Seconded by Mr. Hughey, and with (5) yes and (0) no votes, the motion was approved. The District Secretary was instructed to compose letters to each of the above mentioned for the purposes of a) informing of the Board’s decision to retain services; b) specify that only “requested” attendance of counsel at board meetings will be considered billable; and c) request acceptance of this appointment.
Third item on the agenda under the order of new business was the review of employee contracts for the Water Supply Operator, District Secretary, and Meter Reader positions. At this time the one employee in attendance was asked to leave the room. After discussion, a motion was made by Mr. Hughey to retain Ron Lada as Water Supply Operator with an increase in pay of 0.60/hour to his previous salary and Karen Dunn as District Secretary with an increase in pay of 0.50/hour to her previous salary; seconded by Mr. Ross, and with (5) yes and (0) no votes, the motion was carried. The contract for the Meter Reader was tabled until the June Meeting for further evaluation, but extended as is for one additional month.
Under the order of old business, no prior business was discussed.
A rate increase letter from South Highway Water District was available for review by the Board Members. No new information was available related to contract negotiations.
Financials for March 2014 were presented for review with specific areas addressed by Secretary/Treasurer Williamsen. After lengthy discussion, a motion was made by Mr. Hughey, as recommended by Secretary/Treasurer, to increase water rates to customers by 5% effective the May 2014 water billing. Seconded by Mr. Ross, and with (5) yes and (0) no votes, the motion was approved. The District Secretary was instructed to prepare a letter, with the Board’s final approval, to notify all customer of the rate increase in detail.
The Edward Dones Invest Report for April 2014 was reviewed.
The Secretary/Treasurer Report and the Accounts Payable Report for May 2014 were presented by the Secretary/Treasurer. After discussion, a motion was by Mr. Hughey to accept the reports as presented and pay the bills. Seconded by Mr. Ross, and with (5) yes and (0) no votes, payment of the bills was approved. Per discussion of expenditures related to pump station upgrades, new meter retrofit, and new generator installations, a motion was made by Mr. Hughey to make a second $50,000 draw from the loan with First Southern Bank established to fund the aforementioned projects and related expenses. Seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was reviewed by members of the Board in the absence of the Water Supply Operator.
No additional public comments or questions were presented at this time.
There was no move for an executive session.
There being no further business, a motion was made to adjourn; and with a voice count of (5) yes and (0) no votes, the meeting adjourned.