Meeting Minutes of May 14, 1996
Chairman Richard Jumps called the meeting to order at 7:01pm. A roll call was taken and present were: Chairman Richard Jumps, Vice Chairman Stanley Hollister, Mr. Ed Betts, Mrs. Donna Williams, and Mr. Herbert Donow. Absent was Mrs. Sue Dilley. Also present were employees Ron Lada and Karen Townsend, and visitors Mr. Norris Hagler and Mr. Paul Hagler.
First order of business was to review the minutes from April 1996. A correction was noted in Item #3 stating that no Lead Copper Testing is required in 1997; it should have stated that no testing is required in 1996. Mr. Betts made the motion to accept the minutes with the correction to Item #3. Vice Chairman seconded the motion and with a roll call vote of 5 yes and 0 no votes, the minutes stand approved.
Visitor and customer requests were presented, first being the request for a new meter installation by Mr. Paul Hagler at his new residence; 911 address not yet available. All correspondence to be temporarily routed through Mr. Norris Hagler at 337 Hagler Lane, Makanda. An application was completed and a tap fee was paid.
Chairman Jumps mentioned a request was made by Ms. Anita Cornell for a fountain in downtown Makanda by the basketball court. Suggested meter would need to be removed in winter to avoid freezing. Required a proposal from Makanda business organization; however, no representatives were present at the meeting.
Another customer request discussed was Robin Davis’ request for service on Alan Lane. She does not want her line to run across another customer’s property and would like the meter installed next to her house. Ms. Alan will be invited to bring her proposal to the next regularly scheduled board meeting.
Also discussed, Mr. Joseph Burrows objection to pay for meter hookup. It was agreed to refund his $500.00 tap fee with a letter stating that we are unable to accommodate his needs at this time and an invitation to discuss this matter further at future board meetings.
Mr. Craig Kennedy of Kennedy Real-Estate, representing Mr. Harvey Hartline, is considering running a 6″ line including hydrants through the 522 acres on the north side of Makanda Road which may be split into 5-10 acre building sites. He wants to know what it will take to support this development. Mr. Kennedy will also be invited to present his proposal at the next board meeting.
A letter was prepared by Chairman Jumps signature to Mr. Harvey Hartline requesting payment to the past-due balance on his account #13800.
The first order of old business discussed was the Makanda Fire Department’s request for new hydrants. Two rebuilt hydrants have been ordered from Dean Bush at $360 each. An additional $30.00 will be charged for delivery. Second order of old business, was the need for a safe deposit box recommended by the accountant. The board decided against acquiring a safe deposit box at this time.
New business presented was Makanda Fire Department’s request for water to be used at the Civil War Reenactment. Vice Chairman Hollister quoted $9 for the first 1,000 gallons and $6 for each additional 1,000 gallons. Per Al at the Fire Department, they used nearly 2,000 gallons. The board agreed to donate the water used this year and donations for future demonstrations will be considered at that time. A letter indicating this donation is to be prepared for Chairman Jumps signature to the attention of the Makanda Civil War Committee.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable report detailing bills for payment in May. Ms. Townsend indicated that additional funds needed to be transferred to the Operation/Maintenance Account to meet payment of the bills. After being reviewed by the Board Members, Mr. Donow motioned to move $2,000 from the Legal Account to the Oper/Maint Account, seconded by Mr. Betts and with a roll call vote of 5 yes and 0 no votes, the motion carried.
Also discussed was the renewal of the Certificate of Deposits to mature on June 7, 1996. The board is also taking into consideration additional CDs for funds currently in the Reserve and Depreciation regular savings accounts. Current CD rates are to be presented and discussed again at the next board meeting.
A motion was then made by Mr. Betts to pay the bills as presented with the additional $30.00 charge to D. Bush for delivery of the hydrants. Seconded by Mrs. Williams and with 5 yes and 0 no votes, the motion was carried.
Ron Lada presented the Water Operator Report; all tests were completed and one boil water order which is currently in effect due to low pressure. Also discussed was the amount of compensation and pay increase for the Water Supply Operator. It was noted that no cost-of-living raises have been applied to this salary in the past two years. Based on an increase of 3.5% in January 1995 and 4% in January 1996, a recalculation is to be made retro-active to January 1995 and a check presented at the next board meeting.
There being no further business, a motion was made by Mr. Donow for adjournment. A voice vote was taken and with 5 yes and 0 no votes, the meeting adjourned at 9:00pm