Meeting Minutes of November 11, 2008
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Water Supply Operator Ron Lada, Trustees Steve Williams, Jenny Jaros, Wally Earll, and Tammy Davis. Absent were Secretary/Treasurer Mike Williamsen and Trustees Debbie Wheetley.
There were no visitors in attendance.
The meeting continued by reviewing the minutes of October 2008 meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Mr. Williams and with 5 yes and 0 no votes, the minutes were approved.
Under the order of Communications for November 2008, the first item presented was a letter from Edward Jones regarding a Financial Crisis Survival Checklist. The letter was reviewed by members of the Board with no action taken.
Next presented was correspondence from Robert G Jones, President and CEO of Old National Bank related to the Emergency Economic Stabilization Act of 2008. No action was taken at this time.
The 2007 Fiscal Responsibility Report Card from Daniel W Hynes, IL State Comptroller was reviewed by the Board with no action required.
Under the order of old business, the topic of satellite mapping the District was addressed by Chairman Starling. Mr. Starling indicated in his conversation with Secretary/Treasurer Williamsen, that satellite maps of the District could be prepared for the sum of $350.00. Mr. Lada noted that the current District maps were compiled in 1972. A motion was made by Vice Chairman Burrow to pursue the compilation of new District maps as researched by Mr. Williamsen at the cost of $350.00. Seconded by Mr. Earll and with 5 yes and 0 no votes, the motion carried.
Under the order of new business, the District Secretary presented two bills from the Kemper CPA Group, both for $115.00 and both related to compilation of the fixed asset schedule. The Board reviewed the billings and questioned their accuracy. They agreed it was in the best interest of the District to have Secretary/Treasurer Williamsen verifying the billing.
An information sheet from Secretary/Treasurer Williamsen was next presented indicating bank account transfer recommendations as discussed with the Kemper CPA Group. Upon review of the document, a motion was made by Mrs. Davis to allow Mr. Williamsen to instruct the Kemper CPA Group to make transfers as recommended in order to bring the Depreciation Account to a positive balance of $2,000.00.
A rough draft of the 2009 Annual Operating Budget was presented to the reviewed by the Board. Upon brief discussion, it was agreed that further preparation and modifications were required as updated information was presented related to the current SHWD rate dispute.
Chairman Starling commented about his and Mr. Williamsen’s recent meeting with Mr. Stephen Green, Attorney, regarding the District’s current conflict with the SHWD rate increase. Mr. Starling recommended that a visit to the next meeting by Mr. Green may be beneficial in answering the Board’s questions about this and/or other issues. The Board agreed to invite Mr. Green to the next meeting scheduled for December 9, 2008.
The financials were unavailable for review.
The Secretary/Treasurer Report and the Accounts Payable Report were reviewed by members of the Board. A motion was made by Mrs. Davis to accept the Secretary/Treasurer Report and to pay the bills. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Mr. Lada noted that there were still complications with interrupted radio transmissions between the tower and the pump station. MR. Starling offered to assist by contacting Roy Walker Communications regarding the problem.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made to adjourn. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.