Meeting Minutes of October 10, 1979
Meeting was called to order at 7:30 p.m. by Chairman, Walter Brieschke, at the home of Barbara Schauwecker. Members present were: Richard Jackson, John Hastings, John Hawkins, Barbara Schauwecker, and Walter Brieschke. John Nannie, maintenance person was absent due to emergency. Cecilia Cottingham, secretary/treasurer was also present.
Minutes of Sept. 11 meeting were read. Motion by B. Schauwecker to approve the minutes as read. Seconded by John Hawkins. Vote: all members present voted yeas. Unanimous. Motion carried.
Treasurer’s Report: Handouts were prepared on Cash Receipts, Cash Disbursement on all accounts, overdue bills, list of bills payable, number type, Bank account balances and leakage information. Motion made by B. Schauwecker to accept the treasurers report as presented. Seconded by Richard Jackson. All members present voted yeas. Motion carried.
Floyd Allen’s status as trailer court operator was discussed. Revised ordinances were cited as applicable. If Mr. Allen wants only one tap, he will be charged double the minimum, plus water usage. Motion by John Hastings to accept the proposal to install one tap and charge double the minimum plus water usage. More discussion on legality of the issue. C. I. Roo was consulted by phone. He seems to think that the proposal is not allowable by FHA bonding Ordinance and that new ordinances need FHA approval. Trustee Hastings motion was stated by the chair again. At this time Trustee Schauwecker made a motion that the attorney be asked to give the Board information as to the validity of new ordinances and whether or not we need to submit it to FHA for approval. No second.
Trustee Hastings repeated his motion: To accept the proposal to install one tap and charge double minimum plus water usage. Seconded by: Richard Jacksob with the stipulation that FHA approves it. Roll Call vote: B. Schauwecker – Nay, J. Hastings – yea, Richard Jackson – yea, Hawkins – yea. Three yeas, one nay, motion carried. Secretary will send letter to Mr. Allen informing him of Board decision and send him an application for trailer court status.
Bonding – Premium has been paid for the year and will be transferred to new secretary. Received check for $10 from company. Insurance policies will be sent to district office upon receipt by the agent.
Presentation of Bills: Handout- Total bills payable $6,293.69, water charge receivable – $1,048.91. Board agreed to have bills paid when and if money is available. Office sign about ready at the cost of $9.44.
Discussion on bonding Board members – cost per member $25-$175 per annum. Motion by R. Hackson that the Board spend $175 to bond seven (7) board members. Seconded by J. Hastings. Roll call vote: B. Schauwecker – abstain, R. Jackson – yea, J. Hawkins – yea, Three yeas and one abstention. Motion carried.
Item #7 – deferred. Item #8 Mr. Walters has turned in second quarter report to FHA. Third quarter still need to be done. Auditors will extract figures from old records and then will be prepared by secretary.
Taps report: Letters were sent out, no response from any one yet.
Yearly budget due in November for Board approval and/or adoption. Secretary and maintenance person will each be responsible for their sections of the budget/ It was suggested that until audit is finished, Board adopt a tentative budget.
Cobden Water Committee: Trustee Schauwecker suggested that a letter be written to attorney asking him to renew our contract with South Highway Water District with the option to renegotiate with South Highway Water District in case we go to the Cobden System.
Board Trustee appointments – Respective county boards will appoint trustees- six from Jackson and one from Union.
Audit Progress Report: Walter Brieschke – see handout.
Attorney’s Report on the Revised Ordinances – good follows statutes. Discussion on typing and reproduction of new ordinances. Trustee Hastings made a motion: to let attorney’s office staff do the typing. Seconded by R. Jackson. Roll Call Vote: All members present voted Yeas. Motion carried.
Committeeman Hastings reported on Maintenance person’s extra expenses and job description. See handout.
Chair called for motions: To approve and/or authorize: Raising or lowering meter vaults, cleaning of pump house, payment of Nannie’s July and August bills totaling $70, and mileage for both maintenance and secretary.
Motion: Trustees Hastings – to authorize payment of Nannie’s bills for July and August, $50 including the $20 for mowing, totaling $70. Seconded: R. Jackon. Roll Call Vote: All members present voted yeas, unanimous. Motion carried. Bill will be paid when submitted and money is available.
Motion: Trustee Schauwecker to authorize $0.15 a mile for travel for maintenance person and Sec/Tres. Seconded by: J. Hastings. On roll call vote, all members present voted yeas. Motion carried.
Motion: Trustee Schauwecker to authorize John Nannie to bury meter vaults, clean pump house. Seconded by J. Hastings. Roll call vote – all members present votes yeas. Motion carried. John will be paid if funds are available.
Motion by Trustee Hastings to adjourn. Seconded by R. Jackson. Voice vote was unanimous. Meeting was adjourned at 10:10 p.m.