Meeting Minutes of October 13, 2015
Chairman Jay Ross called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Jay Ross, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, and Trustees Jenny Anderson, Grace Brewer, Robert Hughey, Jay Ruble, and Joseph Burrow. Absent were: District Secretary Karen Dunn.
The professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke.
The Board reviewed the minutes of the September 8, 2015, regular meeting . A motion was made by Vice Chairman Jacobini to accept the minutes as presented. The motion was seconded by Mr. Ruble and with (6) yes and (0) no votes, the minutes were approved.
No other visitor or customer requests were discussed at this time.
Related to new correspondence, the Board discussed a proposal from Midwest Meters to replace the larger, other meters throughout the district. A motion was made by Mr. Burrow to purchase new meter currently located at Flamm Orchards. Seconded by Mrs. Brewer and with (6) yes and (0) no votes, the motion carried.
No new business was addressed at this time.
Related to the water line connection to Carbondale, the Board discussed insurance needed to comply with CN railroad requirements. Mike Williamsen was assigned to discuss this with Scott Hickam, and Vice Chairman Jacobini will address the issue with Karen Dunn regarding policies. Ron Lada was instructed to address these requirements with Mr. Jim Simspon, insurance Agent. All involved will bring their findings to the November Board Meeting for further discussion. Also discussed at this time were water rates.
Mike Twomey next reported on financing for the project He indicated that the November meeting will be time to make a final decision
Discussion followed related to those easement which have not yet been signed.
Joe Boyke presented information related to final permits required from the railroad. Vice Chairman Jacobini moved to proceed and submit EPA permits. Chairman Ross signed all required paperwork for permits to be submitted.
After related discussion, it was instructed that Mike Twomey contact South Highway Water District to acquire documentation of their agreement to extent current water rates beyond the scope of our current contract.
Financials for August 2015 was presented by Treasurer Williamsen and reviewed with brief discussion.
The Edward Jones Investment Report for September 2015 was reviewed with no action taken.
The Secretary/Treasurer Report and the Accounts Payable Report for October 2015 were presented by the Treasurer. After discussion, a motion was made by Mr. Hughey to accept the reports as presented and pay the bills. Seconded by Mrs. Brewer and with (6) yes and (0) no votes, the motion was approved.
The Water Supply Operator’s Report was presented with no discrepancies and reviewed by the Board in the absence of the Water Supply Operator. Brief discussion followed related to recent power outage at the pump station.
Due to scheduling conflicts, it was discussed and agreed to change the next regular meeting of the Board from November 10, 2015 to Monday, November 16, 2015. Appropriate notice will be made by the District Secretary.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Vice Chairman Jacobini and with (6) yes and (0) no votes, the meeting closed.