Meeting Minutes of September 12, 1989

The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mrs. Fran Voss, Mr. Richard Parrish, Mr. Douglas Mayer, and Mr. Walter Brieschke. Mr. Vern Cornell was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.

Minutes of the August 8, 1989 meeting were approved as submitted.

Customer Requests: Mr. Jerry Berton was present to discuss getting water on his property South of the Smiley Face Water Tower on New 51. He has 53 acres near the Jackson/Union County Line. It was discussed to either bore under New 51 from Old 51 or come off the 3” main from Sheppard Lane. He will contact Engineers on the best and most economical way to get water.

Customer Requests: Mrs. Eva Wheetley – tap #145, has not made application for a tap for the new mobile home by her residence. It is noted that she has illegally connected a separate residence onto her existing water system. The Board agreed to given an additional extension to her until the next board meeting until water shut off is carried out.

The Secretary/Treasurer Report was read and accepted.

The Financial Report was read and accepted. Mr. Parrish made a motion to renew the 6 month Depreciation 4 Certificate that is up for renewal for 18 months and add an additional $3,000 to it. Mrs. Voss seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Payment of Bills: The bills were presented in the amount of $7,770.31. Mr. Hardenbergh made a motion to pay the bills as submitted and Mr. Parrish seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Insurance coverage on lightening strike: the total insurance claim for the lightening strike was $3,543.48. BPWD received a check from the insurance in the amount of $2,865.48. Everything was paid for with the exception of $178.00 for 2 lightening arrestors and the $500.00 deductible. Mrs. Roberts had to resubmit the license application for the new radio to Utilities Telecommunications Counsel, Suite 515, 1620 Eye St., NW, Washington, D.C. 20006, to the attention of Mr. Ted Jockenhaefer, with an additional $180.00. Mr. Jockenhaefer will process his part of the application and then forward it to the FCC for completion.

Liability Status of WSO and Manager: There is no time to find further information on this yet.

Water Supply Operator Report: Mr. Butler reported that bad samples were taken at tap #99 on August 25, 1989. Mr. Joe Stuart from EPA contacted Mrs. Roberts and said we were requested to take 2 resamples within 24 hours of each other. Mr. Butler retook the samples on 8/30 and 8/31, which were both satisfactory. In additional to this, in accordance with EPA requirements, Mrs. Roberts published the results of the bad sample in the Southern Illinoisan on Friday, September 8, 1989, which was 80+ Coliform and the 2 resamples that were normal. A copy of this publication was sent to EPA in Springfield along with a request of waiver of EPA requirements of a direct mail notification. We are waiting to see if they will grant this, if not we will have to send each customer a notification of this.

The culvert and drive work at Pressure Station #3 is completed. The permit has been mailed to IDOT. No response has been received yet.

Sullivan Electric has been installing new cable line along Old Highway 51. Mr. Butler had located water lines for the, but they cut 2 service lines, one by tap #157 and the other one by tap #90, resulting in two boil orders for the district. Mr. Parrish made a motion to send a bill to Sullivan for the cost of estimated water loss, plus Mr. Butlers supervision time costs. Mrs. Voss seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Status of Mr. Danny Williams damage to Pump Station: On September 1, 1989, BPWD was notified that we are not allowed to do any work on the Makanda Township right-of-ways until further notice. There is a leak at tap #11A in need of repair. Mr. Brieschke presented a proposed draft of a letter to Mr. Williams requesting information and permission to do work on the right-of-way, to repair this leak. There were no objections or changes to sending this letter. Mrs. Roberts will send it, return receipt requested. Mr. Brieschke will also send a letter to Jackson County Highway Superintendent on this matter requesting his instructions so that BPWD may comply with their procedures.

A new court date of October 25, 1989, at 9:00 has been set, which was requested by the Township. Mr. Mayer and Mr. Butler have been requested to attend and testify on this date.

SHWD Dispute: No further communication received at this time.

Village of Makanda: No communications has been received in response to BPWD’s inquiry on a proposal for the two local governments to meet and discuss mutual cooperation.

Budget Committee: A rough draft of the budget for next year was submitted for review. It will be voted upon at the next meeting after everyone has had a chance to review it. An executive meeting will be held then in order to discuss employee pay rates.

Cross connection Control Proposed Ordinance: This was mailed out earlier for review of the Board Members. There were mixed reactions on this. Mrs. Roberts is to copy and send EPA’s recommended ordinances for Board Members to review before next meeting.

Mr. Brieschke consulted with our attorney on the New Water Tap Ordinance, and it was suggested that BPWD add 2 more items to the current list. 1) professional fees, and 2) Cost and manner dealing with Makanda Township Rules. Mr. Hardenbergh made a motion to add these to the formula for computing the tap on fee and Mr. Mayer seconded the motion. All in favor voice vote. Mr. Brieschke will revise and resubmit to the Board next month.

Mr. Brieschke asked that our old radio that was struck by lightening be donated to the Southern Illinois Amateur Radio Society. The radi has no trade in value according to Walker Communications. Mrs. Voss made a motion to donate it to the SAIRS and Mr. Hardenbergh seconded the motion. Roll call vote: Miss Cox – yes. Mr. Mayer – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Mr. Brieschke asked for approval to get an estimate on prices for a hand held portable radio that will work with the new radio. This would enable Mr. Butler to be in contact with the WST and Pump Station. All were in favor of getting the estimate. Mrs. Voss requested to check if Walker Communications would take a trade-in on BPWD other 2 CB radios.

Mr. Brieschke requested to purchase a book titled “Personnel Administration Guide” from the Texas Rural Water Association for $35.00. Mr. Mayer made a motion to purchase the book and Mr. Hardenbergh seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed. Mrs. Roberts will order and purchase the book.

The monthly meeting adjourned by a motion of Miss Cox and seconded by Mr. Hardenbergh. Voice vote – all yes. Meeting adjourned at 8:46 pm.