Meeting Minutes of September 9, 2014
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, Robert Hughey, Jay Ross, and Jay Ruble.
Professionals in attendance were Mr. Mike Twomey, Attorney, and Mr. Scott Hickam, CPA. Chairman Burrow opened the meeting by giving the floor to Mr. Hickam. Mr. Hickam distributed 2013 Financial Statements to Board Members and began by reviewing individual segments of the financial audit including assets, liabilities, and net worth. He also addressed debt repayment vs. new projects, indicating a steady net worth. He made mention of the recent secure loan, though no draw was taken in 2013. Discussion followed related to cash flow, available resources, customer rates, and the SHWD financial audit. Upon conclusion of the presentation, a motion was made by Vice Chairman Jacobini requesting that Mr. Hickam acquired a copy of the management letter that accompanies an audit, which was missing from the SHWD 2013 Financial Audit. Seconded by Mr. Hughey, and with (6) yes and (0) no votes, the motion carried.
The Board reviewed the minutes of the August 2014 regular meeting. A correction was made mention to these minutes in that Chairman Burrow and Water Supply Operator Lada were both absent from the August meeting, and Vice Chairman Jacobini chaired the meeting in the absence of the Chairman. A motion was made by Mr. Hughey to accept the minutes with the corrections as stated above; seconded by Vice Chairman Jacobini and with (6) yes and (0) no votes, the minutes, with corrections, were approved.
No visitor or customer requests were available for discussion at this time.
No communications were presented for discussion at this time.
New business indicated on the agenda related to the 2013 Annual Audit was addressed at the opening of the meeting.
Under the order of old business, discussed were the two checks to Webb Heating and Air Conditioning on hold and tabled from a previous meeting. After discussion, a motion was made by Vice Chairman Jacobini to reject both payments and instruct Secretary/Treasurer Williamsen to follow-up on the expenses. Seconded by Mr. Hughey and with (6) yes and (0) no votes, the motion carried. Discussion continued related to the Webb Heating and Air Conditioning Comfort Club. After discussion, a motion was made by Mr. Ruble to discontinue payment to and participation in the Comfort Club. Seconded by Mr. Ross, and with (6) yes and (0) no votes, the motion was approved.
Under the order of SHWD contract renegotiations, there was brief discussion with no action taken at this time.
Financials for July 2014 were reviewed. Brief discussion followed after which no action was taken.
The Edward Jones Investment Report for August 2014 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for September 2014 were presented by the Secretary/Treasurer. After discussion, a motion was made by Vice Chairman Jacobini to accept the reports as presented, and pay the bills. Seconded by Mr. Ruble and with (6) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Discussion followed related to water loss and a positive impact due to less stress on the system. The status of the new meter installations was briefly addressed.
Also discussed was the District Ordinance related to the disconnection of water service(s) due to non-payment and how it related to customers with multiple meters. The discussion was tabled with no action taken and will be included on the October 2014 agenda for follow-up.
There was no move for an executive session.
There being no further business, a motion was made to adjourn, seconded, and with voice count of (6) yes and (0) no votes, the meeting adjourned.