Minutes of June 11, 1995
Chairman Richard called the meeting to order at 7:00pm. Present were Richard Jumps, Vice Chairman Stanley Hollister, Mr. Maurice Betts, Mrs. Sue Dilley, and Mrs. Donna Williams. Also present were employees Ron Lada and Karen Townsend; and visitor Mr. Herbert Donow.
The first order of business was to review the minutes from June for corrections. A motion was made by Mr. Betts and seconded by Mrs. Williams. With a roll call of 5 yes and 0 no votes, the minutes stand approved.
Communications for July were presented by Mr. Jumps from Paul Schmidt of Kemper CPA Group related to our financials for June 1995. Also presented to the Board was a letter dated July 10, 1995, from Mr. Donow detailing information related to receipts, bills, costs, etc., of the Donow line extension as requested by the Buncombe Public Water District Board of Trustees. Mr. Donow also expressed concern in ordinance #94-4 related to his recover for costs incurred related to this line extension. The ordinance was re-read by Chairman Jumps, as well as Mr. Donow’s recommended amendment to the ordinance as specified in his letter. Mr. Donow is concerned that the present language makes it appear that once the line has been dedicated, that no recover is possible. Chairman Jumps explained that that has never been the policy. Mr. Betts explained that on the night the Board votes to accept a water line, at the time it will be decided what the recovery costs will be and how they will be handled. There was considerable discussion that followed related to interpretation of the ordinance, acceptable recover amounts, properties affected, etc. Mr. Jumps expressed concern that Mr. Donow’s high recovery costs are not an incentive for anyone to want to join the extension. Mr. Bett’s concern was for Buncombe to maintain the 3,000 feet of water line with not enough taps to be cost effective. After discussion, no final decisions or motion had been made. The Board continued lengthy discussion after Mr. Donow’s departure regarding terms of the line extension and language of the ordinance pertaining to the same. It was determined that the Section 3 of Ordinance 94-4 has nothing to do with his line extension as it exists unless we as a board build off of the end of his extension. Then the ordinance applies to his extension, but not until then. Per Mr. Jumps, we do not have an ordinance that governs recover that is a contract that he provides this Board for approval. It is either approved or not approved. It was decided, therefore, that no changes be made to the ordinances at this time.
With no other visitors, customer requests, or old business; New business was presented to the Board (ie Kemper CPA Group – May 1995 Financials)
Karen Townsend prepared to the Boards’ review a comparison of two computer software programs/companies to replace the current customer billing system. After explaining features and costs, a motion was made by Mr. Betts to accept Ms. Townsend’s recommendation to purchase new billing software and forms from DP Consultants with funds taken from the legal refund account to pay for the new programs. It was also recommended by Mr. Jumps that Ms. Townsend prepare a procedures manual while learning the new program. The motion was seconded by Mrs. Dilley, and with 5 yes and 0 no votes, the motion was approved.
The Secretary/Treasurer Report was presented for review. A motion was made to accept the Secretary/Treasurer report, seconded, and a roll call vote taken. With no oppositions, the motion carried.
The board discussed the amount of water used to flush lines in the Donow Line extension. Mr. Lada was asked to prepare a calculation of how much water was used for billing purposes, as well as fire hydrants that needed to be replaced. It was decided to discuss this at future meetings.
The Financial report was presented indicating bills for payment. After being reviewed by the Board Members, a motion was made by Mr. Betts to pay the bills, seconded by Mr. Hollister and a roll call vote was taken. With 5 yes and 0 no votes, the motion carried.
Ron Lada presented the Water Supply Operator Report with no major problems or discrepancies.
There being no further business, a motion was made for adjournment and seconded. A voice vote was taken; with 5 yes and 0 no votes, the meeting was adjourned at 9:30pm.