Meeting Minutes of May 12, 1987

The meeting was called to order in the parking to of Presley Tour Office at 7:02 pm by Chairman Walter Breischke due to lack of keys to get access to the building. The roll was called. Present were Mr. William Hardenbergh, Mr. Douglas Mayer, Mr. Vern Cornell, Mr. Walter Brieschke. Absent were Mr. Richard Parrish, Mrs. Fran Voss, and Miss Phoebe Cox. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.

Minutes of April 14, 1987 meeting were approved as submitted.

Customer Requests: Mrs. Kara Dunkel and her children were present to observe the meeting. The Dunkel’s have just moved into the district at tap #199.

The Secretary/Treasurer report was read and accepted.

The Financial Report was read and accepted.

Payment of Bills: The bills were presented in the amount of $6,082.94. Mr. Hardenbergh made a motion to pay the bills and Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.

The Water Supply Operator Report: This was Mr. Huskey’s last report submitted for April. Mr. Walter Butler began working on May 1, 1987 as the new water supply operator. Mr. Butler reported that he is planning to paint the meters with orange fluorescent paint so that they can be easily spotted and identified, and with customer numbers also painted on the covers. There were problems with weeds and brush as well as damage to several meter vaults which are in need of repair.

Responsible Operator in Charge: Mr. Mike Coleman has been hired as Operator in Responsible  Charge until Mr. Butler receives his Class D Certificate. Mr. Coleman will be paid $50.00 a month for all water testing. His address is P.O. Box 144, Cobden, IL 62920, and his telephone number is 893-4334. He has a Class A Certificate #4848. Mr. Coleman explained that the chlorine residual test should measure 0.5 free chlorine in order to pass IEPA inspections.

Mr. Brieschke reported that: On May 7, 1987, Mr. Mayer, Mr. Cornell, and himself attended the Cross Connection Training Session at Giant City Lodge from 8:00 am to 4:30pm. Some highlights are as follows:

1. Notification of customers when repairs are being made when low or no pressure is expected in the water mains. Document (phone log and work order)
2. Mr. Jon Lam of IEPA will arrange for sampling reports, bottles, etc. to be mailed to the District’s office instead of the WSO in order to improve accountability and avoid problems in meeting IEPA requirements.
3. Mr. Lam also suggested that BPWD can have more than one license water supply operator.
4. Illinois Plumbing Law IRS 111 ppp1103 provides that Public Water Supplies (PWS) existing prior to 1983 can legally have their WSO install taps.
5. BPWD  can call on Mr. John Dunn, IL. Dept of Public Health, Marion, for help with the CCC (Cross Connection Control) program survey and plumbing inspections.
6. Mr. Dunn can also be called upon to assist when sewerage is suspected of contaminating or potentially contaminating our water mains.
7. Mr. Lam, stated that 4 inch mains are now in the minimum for water mains. Variances may be granted upon an Engineer evaluation.
8. CCC Program must be implemented, to consist of Survey and Inspection.
   1. Survey – inventory of all customer plumbing (records are required to be kept) repeated every 2 years.
   1. Inspection by a Licensed Plumber and CCCDI (Cross Connection Control Device Inspector) of all CCC Devices once a year.
   1. 3 Parts:
      1. Education of the consumer,  Board of Trustees, and WSO
      1. Development – ordinance, and mailings to prepare customers
      1. Implementation – Survey, Inspection, Installation where needed, require a plumber to install at owners expense due to liability involved.
9. Atmospheric Vacuum Breakers ($8.00 ea.) on all toiles, business and home, are a possible requirement.
10. Details of implementation will not be known until the US EPA finishes the Code of Federal Regulations (CFR) which is expected this fall. Until then we must learn all we can about Cross Connection Control Devices.

IRWA – has a slide program on Cross Connection Control and is willing to make a presentation at a Board Meeting. IRWA will be contacting Mrs. Roberts when they have a firm date. BPWD will invite Village Officials and interested customers to attend.

Preprinted Water Bills: 5000 bills were ordered from Data Documents for $95.70 per thousand.

Computer aided management: The bill was received from Mr. Tom Stuart for $500.00 for writing the program for the district. He will be sending the manual. He has now fixed the program to print 3 lines of message on the bills. He will be working on a sub-routine for the water rates to be printed on the back side of the bills. Mr. Stuart will be available in Uruguay by mail should BPWD need to change the water rates.

Workmen’s Compensation: A bill for an additional $262.00 was received due to the audit for Workmen’s Compensation. The original premium was $250.00 plus $262.00 for a total of $512.00 per year.

South Highway Dispute: No further information at this time.

Proposal by Village of Makanda to enter into an Intergovernmental agreement expanding on the Village Ordinance of November 7, 1974: Tabled until next meeting.

Bid on Steel Sided Pole Barn: Mr. Brieschke received bids on a building 24’ x 40’. The lowest bid was from Ed Reed for $3,997.00 for the building only and Mr. Butler submitted a bid for the concrete slab floor for $970.00 and $100.00 for wire mesh reinforcement for a total of $1,070.00. The total cost of the building and floor would be $5,067.00. Tabled until next meeting.

IRWA Annual Convention at Decatur June 10, 1987: Mr. Brieschke, Mr. Cornell, and Mr. Butler voiced interest in going to the convention. Mr. Hardenbergh made a motion topay mileage and expenses for all Board Members and Employees that wanted to attend. Mr. Mayer seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Brieschke – yes, Mr. Mayer – yes, Mr. Cornell – yes. Motion passed.

Bulk water station near water tower? There has been no response form the engineers at this time.

Audit Status? The audit was received at 5:00pm on the night of the Board Meeting. It was handed out to the Board Members for review and to discuss at the next meeting.

FmHA: Notification of the omnibus Budget Reconciliation Act of 1986 implications for rural water districts was received from FmHA dated on May 15, 1987. This requires FmHA to see certain assets, specifically FmHA Community Program Loans by September 30, 1987. There are two loan sales programs: 1) Discount Purchase Program and 2) Securitize Asset Sale. One of the requirements of the DPP 1) is that revenues to pay for the discounted sale (approximately 75% of face value for BPWD) is that funds from taxable sources – BPWD does not levy a tax and is thus automatically cut out of the possibility. The SAS (2) will have select borrowers on a “strictly random basis” a borrower will have one in five chance of being sold. If BPWD bonds are sold, the new financer is required to abide by the current interest rate and payment structure and collateral. The new holder can never require a borrower to refinance it’s loan in the private sector.

Water District Tour: The tour will be held on May 23, 1987 at 9:00am meeting at the Smiley Face Water Tower. As of the meeting there are 3 adults and 1 child registered to go on the tour.

Election of Officers for year: Mr. Hardenbergh made a motion to retain the current Chairman and Vice-Chairman. Mr. Mayer and Mr. Brieschke both agreed to remain officers. Mr. Cornell seconded the motion. All in favor voice vote.

All AT 1000 flow alarm monitor: Mr. Mayer will be receiving more information on the AT 1000 Flow Alarm Monitor that will automatically dial phone numbers when there is a water flow detected. This is proposed to be used in the overflow outlets of the water tower to alert personnel of an overflow as it is occurring.

The monthly meeting adjourned at 7:58pm by a motion of Mr. Cornell and seconded by Mr. Mayer. Voice vote all yes.