Meeting Minutes of October 10, 1989
The meeting was called to order at 7:04 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Douglas Mayer, Mr. Walter Brieschke. Mrs. Fran Voss, Mr. Vern Cornell, and Mr. Richard Parrish were absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of September 12, 1989, meeting were approved as submitted.
Customer Requests: Mr. Brieschke talked with Mr. Jerry Burton on 10/9/89 and Mr. Burton is sure that he is going to put in a water line extension. He has been in contact with Walker and Associates, Arch/Engineers and they are to start the paper work on the project.
Customer Requests: Mrs. Eva Wheetley – tap #45, has moved a second trailer onto her property. It is hooked up to her meter in violation of BPWD Ordinances. She has applied for 2 additional taps, has filled out the tap applications, and put two $500.00 tap fee deposits. A meeting will be set up with Mrs. Wheetley, Mr. Butler and Mr. Mayer to spot these new taps.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted. Miss Cox made a motion to renew the 1 ½ year Reserve 2 Certificate for 1 year. Mr. Hardenbergh seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Payment of the Bills: The bills were presented in the amount of $5,107.42. Mr. Hardenbergh made a motion to pay the bills as submitted and Miss Cox seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Liability status of WSO and Manager: Mrs. Roberts is to talk with our attorney and our insurance agent about this and report back next month.
IEPA’s response to Public Notice: We are in receipt of a letter from IEPA dated September 29, 1989, and Judith Kay Mier, stating that our public notice for the MCL violation for coliform, (occurred from 8/7/89 through 9/3/89 sampling period) was delivered in a timely manner. BPWD collected the required check samples showing satisfactory results, no further action is required.
Water Supply Operator Report: Mr. Butler reported that he changed meter #21 and rerouted the meter under the culvert that IDOT has just installed. IDOT made available a no charge – 4 hours of backhoe time to assist in this adjustment. BPWD’s 6” main is only 18” deep in the ditch where this work has been done in downtown Makanda. Repairs on hydrants #4 and #7 have not been made to date.
The culvert and drive work at Pressure Station #3 is completed. The permit has been mailed to IDOT. Mrs. Roberts will call and see what else needs to be taken care of in order for this to be completed.
Sullivan Electric is scheduled to start installing cable along McGuire Road any time. Water mains may be cut while this is being installed.
Radio License: BPWD’s check to the FCC for $30.00 was refunded. The License application was filled with Utilities Telecommunications Council (UTC) on September 15, 1989. We are waiting on the receipt of the license itself now under FCC rules Part 90, Frequencies A is 153.665 FB – 1 unit and B is 153.665 MO – 5 units.
Status of Mr. Danny Williams damage to Pump Station: The meter leak at tap #11A continues due to the right-of-way conflict with the Makanda Township Highway Commissioner. A letter dated October 5, 1989 was received and Danny Williams stating that when BPWD had a water main break on Springer Ridge near tap #20A, that we did not leave it was it was before. He requested that the site be restored, seeded and mulched within 30 days. A work order is to be issued for this and pictures are to be taken before and after work. A copy of this letter is to be sent to our attorney. Mr. Brieschke drafted a letter to Jackson County Highway superintendent, seeking information about rights-of-way. The letter is to be sent as soon as possible.
A new court date of October 25, 1989 at 9:00 has been set, which was requested by the Township. Mr. Mayer and Mr. Butler has been requested to attend and testify on this date.
Makanda Township: The minutes of a special meeting of the Makanda Township Board of Trustees for information purposes.
Downtown Makanda New Basketball Court: This court may have been placed over BPWD’s Valve 18B and 6” primary distribution main. A work order is to be issued for Mr. Butler to see if concrete has been poured over this valve and main or not. If not, a 2” concrete pad is to be poured around the valve for access and visibility – the valve marker post as removed by someone.
SHWD Dispute: No further communications received at this time.
Village of Makanda: A letter from Ms. Joanne Simpson was received with a RESOLUTION from Mr. James McEvers for review. This was not discussed nor acted upon by the Village Board of Trustees.
Budget Committee: The employees were asked to leave the room while salaries and performances for 1990 were discussed by the Trustees. The Trustees unanimously agreed that Mrs. Roberts and Mr. Butler were performing excellently in their positions and are to be commended for tier professionalism.
GE Capital Investment Restrictions: Mrs. Roberts talked with Mr. Keven Chandler, the only restrictions for BPWD investments were 1) They had to be in FDIC Insured Accounts, 2) Have to have very easy access to the money.
Cross Connection Control Proposed Ordinance: This was discussed again. Mr. Brieschke suggested that we invite Mr. Bil O’Connell from the IRWA and representative from IEPA to our next board meeting to clear up some questions. This was agreed by all Trustees. Mrs. Roberts is to contact each organization to have a representative at BPWD’s November meeting.
New Water Tap Proposed Ordinances: Minor changes were made to the proposed ordinance. Mr. Hardenbergh made the motion to adopt this ordinance as amended and Mr. Mayer seconded the motion. Roll call vote: Miss Cox – yes, Mr. Mayer – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed. Mr. Brieschke will change the ordinance and have Mrs. Roberts publish in the Southern Illinoisan.
Arrangements for Audit to be conducted to begin: It was agreed by all Trustees to have Mr. Manis send a proposal for the audit this year. Mrs. Roberts is to contact Mr. Mains and have him submit a proposal before the November meeting.
The monthly meeting adjourned by motion of Miss Cox and seconded by Mr. Hardenbergh. Voice vote – all yes. Meeting adjourned at 8:13 pm.