Meeting Minutes of March 11, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, and Trustees Mike Starling and Greg Dunn. Also present were employees Karen Dunn and Ron Lada. Absent were Trustees Debbie Wheetley and Jim Keller.
One visitor in attendance at the meeting was Mr. Anthony Anderson, grandson of Chairman Cook.
First addressed on the agenda was the review of the minutes of the February 2003 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Mr. Starling and with 4 yes and 0 no votes, the minutes were approved.
No other visitor or customer requests were addressed at this time.
Financials were not discussed as they will not be available until completion of the 2002 audit by Kemper CPA Group.
A letter from the Kemper CPA Group regarding their Annual Service Contract was presented and discussed. It was noted that there would be no change in the monthly service fee from the previous year. A motion was made by Mr. Starling to continue to services with the Kemper CPA Group for the year 2003. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
Indiana Insurance Company’s notice related to the Terrorism Risk Insurance Act of 2002 indicated that related insurance would be an addendum to the current policy and at an additional cost. After discussion, members of the Board agreed to decline the additional coverage at this time.
No old business was discussed at this time.
Under the order of new business, the District Secretary explained that the premium for Secretary/Treasurer Bond Insurance, due next month, could be lowered by changing companies from Western Surety to Old Republic which was recommended by our Insurance Agent, Cherry Insurance Services. It was also noted that by lowering coverage from $250,000 to $200,000, as approved by Mr. Paul Schmidt of the Kemper CPA Group, would aide in reducing the premium. The current premium of $1,250/year would be reduced to $700/year for a savings of $550. Per Mr. Schmidt, at this time, the District does not have an individual holding the position of Secretary/Treasurer. After reviewing ordinance requirements, the Board decided to appoint the District Secretary, Karen Dunn, to the position. A motion was made by Vice Chairman Burrow to appoint Karen to the position of Secretary/Treasurer of the Buncombe Public Water District. Seconded by Mr. Starling; and with 4 yes and 0 no votes, the motion was approved.
There was no business related to the South Highway Water District presented or discussed at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in March. A motion was made by Mr. Starling to change the current Secretary/Treasurer Bond coverage to Old Republic, to reduce the bond coverage amount to $200,000 and to pay the bills as presented. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada. Recent leaks and repairs were discussed as well as water loss statistics.
No additional public comments or questions were presented at this time.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.