Emergency Meeting Minutes of January 27, 1993

Mr. Jumps called for an Emergency Meeting for January 27, 1993. All Trustees were notified by phone of this meeting. The meeting was called to order to be able to meet the USEPA and IEPA requirement deadlines for lead and copper sampling. The meeting was not published because it is considered an emergency meeting.

Mr. Jumps, Chairman, called the Emergency Meeting to order at 7:00 pm. The roll was called. Present were Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, Ms. Cathie Hutcheson, Mr. Arthur Vincent, and Mr. Richard Jumps. Mrs. Frances Youngblood was absent. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.

Mr. Jumps stated that Mr. Lada and Mr. Betts attended the seminar. He turned the meeting over to Mr. Betts to inform the Board of the results. Mr. Betts stated that we have to have our site plan submitted by March 1, 1993. He stated that on the survey that we already sent out, that we have to response from every water customer either stating yes we can sample their home, or no that they do not want their home sampled. This is being required so that if we cannot meet the required number of samples, the IEPA asks why we cant, then we can show them our records that we did not get permission from any more customers. Mr. Betts recommended that for the customers that did not send the first survey back, to send them another survey on a card that has return postage paid. Mr. Betts stated that we will need to know when each house was built and what type of plumbing that they have. This was included in the survey and we have 22 customers that have marked yes. For each of the houses selected as sampling sites, a permission slip on the EPA form will need to be signed by the customer also. It was suggested that Mr. Lada go to each hose and obtain signatures for permission and explain the process further. After the sites are approved by EPA, and it is time for the samples to be taken, the bottles will have to be distributed by hand to each hose with instructions on how the samples are to be taken. Then the day the samples are required to be taken, the bottles will have to be picked up by hand and mailed to EPA on that same day. We will be required to send in 20 sample sites and 8 alternative sites for the site plan. There are different tiers or categories that each house will fall into. After looking through the surveys, Mr. Lada stated that we have 2 houses that fall into Tier 1 and the rest would fall into Tier 3S. A letter stating why we are using sites that fall into Tier 3S will need to be submitted along with the proposed site plan. It was suggested to avoid old metes for test sites. Mr. Hollister suggested to change any old meters that are at test sites before the tests are required to be taken.

At the seminar, they recommended to offer an incentive to take the samples correctly, because the lab will be able to tell if the samples were taken incorrectly. The water will have to remain in the pipes unused for at least 6 hours, and the sample will have to be taken first before any water is used.If hot water was used last and then the sample is taken 6 hours later, the sample will not test good, so cold water will have to be ran last before the 6 hour period and the sample is taken. Mr. Betts recommended to take at least $5.00 off the water bills of any of the test sites for taking the tests correctly. Also we will have to request that we be assigned a lab cycle to be sent in along with the proposed site plan. After the proposed site plan is received, IEPA will notify us if the site plan has been approved or disapproved. So therefore, we need to get the site plan ready with the necessary letters to go along with it by March 1, 1993, and then get cards prepared and mailed out to the customers that did not response to the first survey.

After this seminar, Mr. Betts and Mr. Lada talked with someone about the Water Supply Operator class that is being offered at John A Logan College. They signed Mr. Lada up to take the class. The School will bill the water district for February 4, 1993. The cost of the books will be approximately $60.00. Mr. Betts made a motion to sign a check and make it out to 710 Bookstore and give it to Mr. Lada and have him fill in the amount on February 4,1993 when he purchases his books for the class and notify Mrs. Roberts of the amount spent. The check needs to be issued tonight because Mr. Lada will need to purchase the books before the next regularly scheduled meeting. Mr. Vincent seconded the motion. A roll call vote was taken: Ms. Hutcheson – no, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 5 yes and 1 no vote the motion passes.

The meeting adjourned by motion of Mr. Jumps and seconded by Mr. Vincent. Voice vote – all yes. The meeting adjourned at 8:05pm.