Meeting Minutes of January 11, 1993

The meeting was called to order at 7:00 pm by Chairman Richard Jumps. The roll was called. Present were Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, Ms. Cathie Hutcheson, Mr. Richard Jumps, and Mrs. Frances Youngblood. Mr. Arthur Vincent was absent. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.

People attending: Lets Get Rid of Walter Members present were Mr. and Mrs. Danny Williams.

Minutes of the December 14, 1992 meeting and Special Meeting Minutes of the December 28, 1992 meeting were submitted for approval. The following corrections were noted and made: In paragraph 2 in the December 28, 1992 Special Meeting Mr. Arthur Vincent’s name was omitted from the roll call. Mr. Vincent was absent from this meeting. This needs to be added in and change the word “was” after Ms. Hutcheson’s name to “were”. Mr. Burton stated that he thought that the Board had agreed to do whatever was right in the situation the Mr. Vincent had brought up last meeting about Mr. Vincent thought that when his son’s meter was put in on December 27, 1988, that when the road bore was done that 2 lines were put under the road so that one line could be used for a tap that Mr. Vincent is now ready to install for his daughter. It was stated by Ms. Hutcheson that the board had agreed to look into the matter. Mr. Jumps stated that Mr. Lada has not had good enough weather to dig down to the main to see if only one line was installed or not. Mr. Lada did talk to Mr. Butler and he told Mr. Lada that only one line was installed under the road, and that Mr. Vincent asked him to put another one in after the road bore was already complete and there was not enough room for 2 lines. Mr. Jumps read a portion of the December 13, 1988 minutes and it stated that Mr. Vincent and his some were present to discuss the possible line extension for an estimated cost of $2,300.00 or installing 1 meter at a time for an estimated cost of $1,000.00 per bore, and that he would be needing 5 meters altogether. They also stated that Mr. Vincent would decided which way would be best and inform the present Chairman. Mr. Jumps read a portion of the January 10, 1989 minutes and it stated that Mr. Vincent and his son had decided to go with one tap for now and that they may consider the line extension next year at home time. The tap for Mr. Vincent’s son was installed on December 27, 1988. Apparently, Mr. Vincent talked with Mr. Butler after the meeting was held and no record was kept. This will be tabled until Mr. Vincent is present. Ms. Hutcheson made a motion to approve the minutes as amended and seconded by Mrs. Youngblood. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Betts – yes, Mr. Hollister – y es, Mr. Burton – yes, Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes.

Communications for December 1992:

1. Another letter was received from North Park Water District wanting to organize a small water district so that better representation would be obtained.
2. A letter from IRWA stating that they have been contacted about the letter that North Park Water District sent and IRWA states that they do represent smaller water districts on the legislative level.
3. From IEPA, a seminar for Lead sampling information is going to be held in Carbondale on January 20, 1993 at SIU Illinois Room at the Student Center for $10.00 a person from 6:30-9:00 pm. This will cover selecting sites and soliciting, plan submittal, public education, etc. Our Water Supply Operator in Charge, Mr. Mike Coleman, has said that he wont be able to do these lead samples, but that he could distribute the bottles and pick them up and send them off. There have been 21 customers that have agreed to let their houses be tested for lead. The customers can take the samples themselves, but the water has to be still in the pipes for at least 6 hours and the sample must be taken before any water is used. Mr. Betts stated that whoever goes to this seminar, there are several questions that need to be asked. It was discussed that a letter be sent to IEPA with some of these questions. Letters have already been sent with these same questions when Mr. Mayer was Chairman, and responses are in the file. Mr. Burton asked to review the file at the meeting. Mr. Hollister made a motion to amend Ms. Hutcheson’s motion and have it include to send Mr. Lada and Mr. Betts to the seminar and to pay the $10.00 fee for both. One question was if the amount of the customers you are serving means number of taps or actual people within the district. This would reflect on the amount of samples that are required to take.
4. A letter from Sheila Simon was received about another hearing on SHWD v BPWD on February 5, 1993, at 9:00 am
5. She also sent a copy of the filing of the petition to compel appointment of Arbitration Award.

Customer Requests: Mr. Don Paige came in at this time. He handed Mrs. Roberts the reimbursement check for legal fees that pertained to his line extension. Mr. Paige stated that he has written a letter to the District where he listed all the steps that he has taken to put his line extension in. He submitted this packet to Mr. Jumps at that time. Mr. Page asked one other question about if the meters were not set in the meter wells that are already installed, would the customers be charged the $7.50 per month for no usage. This was discussed as long as the meter well, yoke, corp stop, etc. is all installed, the $7.50 minimum bill was in effect. Mr. Paige stated that he will tell Mr. Williams to go ahead an put the meters in, even for the customers that are not ready for water right now. Everything is completed other than received the as built drawings and receiving the operation permit from IEPA. The line ha been pressure tested and chemical tested.

Customer Requests: Billie Jacobini Line Extension: Mr. Betts stated that there are several things that have not been completed. He stated that they have not marked the valves, and we do not have access to the top meters, and the corp stop for one of the original meters that was moved has not been sealed at the corp stop. It was suggested that Mr. Jumps draft a letter to Mrs. Jacobini concerning these questions along with requesting final costs that she has paid for the line extension. This letter is to be sent certified mail and a copy is to be sent to Asaturian and Eaton Associates. Mr. Hollister also added that the pressure relief valve is not at the highest point of the line extension and needs to be discussed further.

Secretary/Treasurer report was read and accepted. The Water Loss continues to get higher. Mr. Betts stated that he thought that part of the water loss is because the pressure at pressure station #3 is set too high. Mr. Betts made a motion to have Jones Plumbers (who is the contractor who installed Pressure Station #3) meet with Mr. Lada to adjust the pressure and to show Mr. Lada how to regulate the pressure. Mr. Hollister seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes.

The financial report was read and accepted. Ms. Hutcheson made a motion to move the Depreciation 1 Certificate that is to mature on 2/3/93, and Escrow Certificate that is to mature on 2/14/93 into saving accounts at Home Federal until the interest rates come up some. Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes

Payment of the Bills: The bills were presented in the amount of $8,091.44. Mr. Betts made a motion to pay the bills as submitted and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 6 yes votes and 0 no votes, the motion passes.

Water Supply Operator Report: Mr. Lada reviewed the monthly work orders. He reported that the meter and pressure valve at tap #202A had frozen and had to be replaced on New Year’s Day. The meter had not been in use since May of last year. He also went to Hoe Supply to pick up several supplies and checked on prices for yokes with check valves in them. They would cost about $22.00 a piece.

Proposed Plan to upgrade customer meter installations: Mr. Hollister and Mr. Betts reviewed the handouts that were mailed earlier to the Board Members. Some meters were changed out in 1988 and 1989. There are 114 meters that are over 15 years old. Mr. Betts talked with Carbondale Water and they told him any time a meter is 10 years or older, the meter will tend to read slow, so that could be part of our water loss now. Carbondale changes out their meters every 10 years. Mr. Betts and Mr. Hollister proposed to take the money to start changing out these old meters form the reserve account. Mrs. Roberts was directed to call Paul Schmidt from Kemper CPA Group to ask how we should set this up, if a separate account needs to be set up or what needs to be done.

Mr. Betts handed out an office layout and office furniture prices for review. Mr. Betts asked if Ron could have the ramp put in by next meeting if possible. He also stated that drive needed to be upgraded and inside the gate needed to be graveled. Mr. Betts received bids from Danny Williams and from A1 Excavating on this. Mr. Humps opened the bids and stated that a bid from Danny Williams was for $830.00. The bid from A1 Excavating was for $675.00. It was asked what the difference was in the amount of gravel for the 2 bids. Mr. Betts stated that he did not give any measurements and that was probably what the difference was. Mr. Betts made a motion to improve the parking lot and Mrs. Youngblood seconded the motion. A roll call vote was taken: Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Hollister – yes,  Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes. It was discussed further if both contractors were bidding on the same area or not. All were in favor for Mr. Betts and MR. Hollister to stake out the exact area that have them to rebid. The depth of the gravel was discussed and it was decided to have at least 4-5 inches of gravel laid down.

The monthly meeting adjourned by a motion of Ms. Hutcheson and seconded by Mr. Betts. Voice vote – all yes. Meeting adjourned at 9:12pm.

After the meeting Mrs. Roberts have Mr. Burton, Mr. Hollister, and Mr. Jumps a list of customers with customer names and addresses on them as requested. Also Mr. Burton and Mr. Hollister received copies of actual usage for each customer for 1990-1992, that Mr. Hollister and Mrs. Roberts had prepared. This has been requested by Mr. Burton. Mr. Burton then requested that Mrs. Roberts give him copies of all the 1992 customer billings. This will be copied and given to Mr. Burton as time permits.