Meeting Minutes of December 28, 1992
Mr. Jumps called for a Special Meeting for December 28, 1992. All Trustees were notified by phone and a notice for all meeting date was published in the Southern Illinoisan on Friday, December 18, 1992.
Mr. Jumps, Chairman, called a Special Meeting to order at 7:00 pm. The roll was called. Present were Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, and Mr. Richard Jumps. Mrs. Frances Youngblood and Ms. Cathie Hutcheson were absent. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.
1992 Audit: Mr. Jumps stated that at last meeting, he was instructed to ask Mr. Schmidt from Kemper CPA Group why the audit would cost $2,400 when it was only $1,200 last year, and to see if this could be done at a lesser price. The inventory would not be included because PWD employees would be doing this. Mr. Jumps stated that Mr. Schmidt said that he could not do the 1992 Audit for less than $2,400. It took him a lot longer last year than he had anticipated, and that Mr. Morgan does the monthly accounting in a different form than he works with, so he could not lower his price for 1992. Mr. Jumps asked Mr. Schmidt if he could start doing the monthly accounting and he said that he could for $120 – $125.00 a month. Mr. Schmidt told Mr. Jumps that if he started doing the monthly accounting for 1993, that he could do the 1993 Audit for around $1,200.00. Mr. Burton stated that if Mr. Schmidt was to start doing the monthly accounting, why would he charge an additional $1,200 for the yearly audit. This was discussed in great length. Mr. Betts stated that Mr. Schmidt would file a yearly report with the state, check invoices, check all bank accounts, check all entries, etc. Mr. Burton then said that he would like for all invoices and work orders to be sent each month for the monthly accounting. Mr. Jumps said that even if all invoices and work orders were sent each month, an annual audit would still have to be done. It was then asked if the $2,400 price included coming to the Board meeting and explaining the audit. Mr. Betts made a motion to accept Kemper CPA Group proposal to do the 1992 yearly audit, and filing the report to the State of Illinois (not including any fees required by the State). Mr. Hollister seconded the motion. A roll call vote was taken: Mr. Betts – yes, Mr. Burton – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes. Mr. Jumps will call Mr. Schmidt for verification as to what that price covers.
Inventory: Mr. Lada is completing the inventory now. Mr. Burton asked that Mr. Lada start giving a monthly inventory on his monthly report. All was in agreement.
Monthly Accounting: Mr. Betts made a motion to ask Mr. Schmidt if his office would be interested in doing the monthly accounting for the fiscal year 1993 for $120-$125.00 per month, and do the 1993 Audit for $1,200.00. Mr. Burton seconded the motion. A roll call vote was taken: Mr. Betts – yes, Mr. Burton – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 4 yes and 0 no votes, the motion passes. Mr. Jumps will contact Mr. Schmidt.
Jacobini Line Extension: Mr. Jumps received the file and the as bult plans on the Jacobini Line Extension at the meeting from Mrs. Roberts. He will review this before the next Board Meeting to discuss this at that time.
Barbara Schwartz Tap Bill: Since this tap took much longer to install because the main was not found right away, the Board voted on December 14, 1992, not to charge the customer for the whole amount of the time that it took. The total bill for everything was $733.65. Taking the time off to find the main, the bill was $549.40. Mr. Betts made a motion to send Mrs. Schwartz an itemized bill for $549.40 and explain to her that she was not charged for the whole time that was spent. Mr. Hollister seconded the motion. A roll call vote was taken: Mr. Betts – yes, Mr. Hollister – yes, Mr. Burton – yes, Mr. Jumps. There being 4 yes and 0 no votes the motion passes.
The meeting was adjourned by motion of Mr. Jumps and seconded by Mr. Betts. Voice vote – all yes. The meeting adjourned at 8:21 pm.