Meeting Minutes of April 10, 1984
The meeting was called to order at 7:05pm by Chairman Walter Brieschke.
Roll call: Present was Douglas Mayer, James Simpson, Phoebe Cox, William Hardenbergh, and Walter Brieschke. Vern Cornell and Richard Parrish were absent. Employees present were Mike Huskey and Kim Forby.
The minutes of the previous meeting were approved.
Mr. Brieschke has been reappointed to the board for a term to expire in 1988.
The Secretary/Treasurer report was submitted.
The Financial Report was approved.
Motion to pay the bills: Mr. Hardenbergh made a motion to pay the bills in the amount of $6,948.56 and Miss Cox seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Tap location book: a firm date of completion will be announced.
The Water Supply Operator report was submitted by Mr. Huskey.
IEPA suggested improvements: Mr. Brieschke, Mr. Mayer, and Mr. Huskey met Mr. John Lamb from the IEPA on March 22 and he offered the following suggestions:
- The pump station need to be cleaned up
- The valves need to be valves need to be exercised two times a year
- A bacteriological test needs to be performed twice yearly
- A chlorine test needs to be done four times a month
Status of locking meters on: The meter lock ordered does not work on the meter valve.
IRWA: Mr. Simpson made a motion to join the Illinois Rural Water Association for $12.00 a year. Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Rate increase: Carbondale has approved an 8.3% increase in rates to South Highway Water District.
South Highway Water District will be painting their Springer Ridge tower in July or August. The system will remain pressurized.
The Statement of Economic Interest was distributed to the trustees to be returned to the county clerks office by April 30.
Hidden underground leak policy: no decision
Audit: Mr. Hardenbergh made a motion to accept the 1983 audit and Mr. Simpson seconded. Motion passed by an all in favor voice vote.
Announcements: Mr. Joe Pierce of Congressman Paul Simon’s office called in a reference to the Modglin tap. He requested that we send him a copy of Mr. C.M. Modglin’s original tap application so that he could forward it to Mr. Modglin in Alto Pass. He further stated that we had the right to levy water meter rates and that as for as Simon’s office was concerned there was no problem. Mr. Steve Kessler and Mr. Sheldon Keyser also talked to Mr. Pierce and stated that there is nothing wrong that the district has no levy fees for service in order to generate revenue to run the district.
We located a source for the tube with which to read meters without having to bail them out – A&D Materials, RT. 12 Box 497, Mitchell , So. Dakota is a component assembly firm which designated and put together our underground pumping station. Rimback & Associates, P.O. Box 15159, Chouteau Station, St. Louis, MO is the sales and distribution firm which sold the pumping station to RA Nack who had LD Fern Contractors build the system.
Mrs. Forby received two copies of the IEPA manual on Emergency Preparedness for Water Systems.
We received a bill for $30.00 for two copies of the operating instructions, service and repair sheets from Dakota Pump Co. in response to our buying the new pump. We will compare these with our other two before submitting the bill to be paid.
There are four meters which got fouled with “crud” from the water lines when Mr. Nannie depressurized the system in the repair of Mr. Cornell’s tap. We have the bill for those repairs to this and Mr. Nannie will not receive payment for work done until he pays this amount.
We have found substantial indications that the tool and equipment inventory is incomplete and needs to be redone. Mr. Mayer and Mr. Huskey will take care of this soon.
In section IV of the USDA FmHA “Instructions to independent CPA performing audits of FmHA borrowers and Grantees” it states that “Recommendations to improve the management or the organization should be included in the audit. This was not done this year. Mr. Morgan did a management letter in 1982 but not in 1981 or 1983. The trustees may want to consider having a different auditor perform the work for FY 1984. This is recommended by the GAAP standards so as to get a fresh look at the books every few years.
Illinois Open Meetings Act Chap. 42, Sec 2a was used to go into Executive Session for the purpose of employee negotiations. Mr. Hardenbergh made the motion and Mr. Simpson seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes. Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. The Board went into Executive Session. The session was adjourned at 8:40. There was only general discussion, no action was taken.
Mr. Simpson made a motion to adjourn and Mr. Hardenbergh seconded. All in favor voice vote. Meeting adjourned at 8:41pm.