Meeting Minutes of August 14, 1990
The meeting was called to order at 7:00 pm by Vice Chairman Douglas Mayer. The roll was called. Present were Mrs. Frances Youngblood, Ms. Cathie Hutcheson, Mr. Vern Cornell, Mr. William Hardenbergh, Mr. Richard Parrish, and Mr. Douglas Mayer. Mr. Walter Brieschke was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of July 10, 1990 meeting were approved as submitted.
Customer Request: BPWD is in receipt of an “Acknowledgment” form singed by Mrs. Deborah Musgrave dated 7/26/90 and one signed by Mr. Jack Musgrave postmarked 8/11/90.
The Secretary/Treasurer report was read and accepted. Concerning the collection letters of water customers with overdue bills send out by BPWD Attorney, Mrs. Eugenia Hunter, there has been only one returned and one refused. NO response from the other have been received.
The Financial Report was read and accepted. The Escrow Certificate comes due on 8/18/90. Mr. Parrish made a motion to let it roll over for another 6 months because of the proposed settlement letter drafted by Ms. Carol Eaton, Mr. Hardenbergh seconded the motion, all in favor. Mr. Parrish made a motion to buy another $5,000.00 certificate from reserve account for a 1 year term. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Cornell – yes, Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Mayer – yes. Motion passed.
Payment of Bills: The bills were presented in the amount of $5,430.67. Mr. Cornell made a motion to pay the bills as submitted and Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Cornell – yes, Mrs. Youngblood – yes, Ms. Hutcheson – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Mayer – yes. Motion passed.
Water Supply Operator Report: Mr. Butler reported that there was an overflow on 7/12/90 at 4:45 am. He met Mr. Brieschke at 5:00 am at the WST. Walker Communications checked the radio out and it is fine. Wilson Electric found that a contact point in the add-a-phase are sticking. The pressure readings at the prior high pressure taps and painting and clean up of pressure station #3 still needs completed by Mr. Butler.
Pressure Station #1 Proposal for Concrete Vault Construction: a 4’ x 8’ ca $3,000.00: Mr. Butler still needs to consult with Jones Plumbing on how to keep the mains stables before construction.
Should BPWD seek grant/loan to bring 3 phase electricity to Pump Station: Mr. Hardenbergh agreed that this was necessary and all were in favor to seek the grant/loan.
Pump Station/WST/Overflow/ Proposal for additional work: Another hookup needs to be installed for the time delay switch. Walkers can put box in for signals for radio on and off.
IEPA Site Sampling Plan: A site sampling plan must be developed and sent to EPA. A map is required along with addresses of where samples are to be taken. One sample must be taken near where the water enters the system. Mr. Brieschke and Mr. Butler will send in the details. Mr. Butler is to pick out 2 places for testing before September 4, 1990.
IEPA TTHM Sampling Procedure: EPA will contact BPWD on when this is to begin.
Budget Committee Report: The Budget Committee met on 8/13/90 and Mr. Mayer read the highlights of the results of the meeting. A rough draft will be sent to each of the Board Members.
Makanda TWP Fire Department – Ron Hertter flow tests for insurance: More flow tests will be taken. They will keep the district informed on when, where and how much water was used. There has been no further information this month.
South Highway Dispute: Ms. Carol Eaton JD/CPA: There has been no further information.
Fixed Asset Inventory: Mr. Manis is to return Mrs. Roberts call at the end of the week.
Jerry Burton Line Extension: Mr. Mayer read the following for Mr. Brieschke. First, I apologize for not attending this meeting. My employer requires me to be out of town this evening of August 14. I have asked Mr. Doug Mayer to communicate this message at the meeting: “I here-by resign from the Special Committee to oversee the Burton Watermain Extension”. This committee was established in hopes of mitigating costs to Mr. Butron and the other customers without compromising public health or the high standards of the physical plant of Buncombe Public Water District. However, there are two reasons for my decision; 1) the threat of legal action and 2) Mr. Burton has not met with the committee nor communicated with the committee. He has chosen instead to maneuver around all requirements established by the Board of Trustees. I have no other recourse at this time by to resign from this Special Committee. Thank You. Walter L. Brieschke. Mr. Mayer gave his oral resignation at this time. Mr. Parrish made a motion to accept the resignation from the line extension committee for the Chairman and Vice Chairman to seek out an Engineering firm to complete the line extension and that Mr. Burton be contacted by letter concerning the resignations and notified that all Engineering fees will be charged to him. All in favor voice vote.
Letter dated 8/13/90 from Eugenia Hunter: Concerning the Township road to cross, she “advises” that Danny Williams as well as all of the township commissioners approve the construction across the township road prior to acceptance. The permit alone is not satisfactory since is contains only facsimile signatures”. All voted in favor of this policy.
Concerning the indemnification agreement, Mr. Parrish moved that BPWD accepts indemnifications from Mr. and Mrs. Burton, or Mr. and Mrs. Burton and the others involved in the line extension. Mr. Hardenbergh seconded the motion, all voted in favor. It was also discussed that Mr. Burton will have to select a contractor that BPWD is in agreement with.
The monthly meeting adjourned by motion of Mr. Hardenbergh and seconded by Mr. Parrish. Voice vote – all yes. Meeting adjourned at 7:47 pm