Meeting Minutes of February 13, 2007
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Tammy Davis, Jenny Jaros, and Water Supply Operator Ron Lada. Absent were Trustees Mike Starling and Debbie Wheetley.
Visitors in attendance were Ms. Patricia Hoke, Attorney of Barrett, Twomey, Broom, Hughes and Hoke and customers: Mr. J Klarer, D. Kristianson, Mr. R. Godzinski, and Ms. S. Li.
The meeting opened by reviewing the minutes from the January 2007 meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Mrs. Davis, and with 4 yes and 0 no votes, the minutes were approved.
First addressed were visitor concerns related to water rates. Questions were presented by the customers and addressed by the members of the Board. After considerable discussion and a request of Mr. Klarer for the Board to pursue dissolving the Buncombe Water District in an attempt to lower his water bill, the members of the Board agreed to give it further discussion, however, to be tabled until the next meeting of the Board when all members could be present for the discussion.
Financials for December 2006 were unavailable for review.
A proposal for 2007 weed control services by McCloud Weed Control was presented for approval. With no change in cost from the previous year, a motion was made by Mrs. Davis to retain their services; seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The 2007 Annual Audit Engagement Letter from Beussink & Hickam CPA was next addressed by the Board. Cost for 2007 services increased by $100.00. A motion was made by Mrs. Davis to retian the services of Beussink & Hickam for 2007 Annual Audit; seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
In the absence of Mr. Praveen Sunny, the new pump station installation was briefly discussed. Some discussion related to running only one pump and that an alternator is required. Two letters from Engineered Fluid INC were presented pertaining to testing and coating confimations.
Ron Lada addressed a letter from the IEPA relateed to requirements for compliance. Mr. Lada noted that a customer mailing related to cross connections was in progress and owuld be completed by the IEPA deadline. Mr. Lada also noted that the “Emergency Planning Resource for Small Water Systems” was due to be completed within 45 days and would require Board Members participation. Discussion followed related to the documents and it’s completion would be tabled until the March meeting.
The IEPA requirement for a back up generator to the pump station was also discussed and Mr. Lada explained how he was able to acquire a used generator from a local hospital for a substantial savings to the Water District. After further discussion, a motion was made by Jenny Jaros to purchase the used generator and reimburse Ron Lada for the unit price of $3,000, to remain in compliance with IEPA regulations. Seconded by Mrs. Davis and with 4 yes and 0 no votes, the motion carried.
Next was a letter of resignation from Greg Dunn as a Member of the Board of Trustees; followed by a letter of resignation from Karen Dunn as the Secretary/Treasurer on the Board. The two position openings were discussed in great length, specifically requirements for the Secretary/Treasurer position. Discussion continued related to compensation for all Board Members, whether they should be paid only when meetings are attended, and limitations to the number of consecutive terms to which Board Members serve. It was agreed that this discussion, too, be tabled until next month’s meeting.
Statements of Economic Interest forms, as required by the Jackson County Board, were completed by the Board Members presented.
No South Highway Water District related business.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in February. It was noted that additional funds were required to cover expenses. After review and discussion, a motion was made by Mrs. Davis to withhold payment to Debt Service in the amount of $1,400; retrieve funds from Edward Jones in the amount of $6,300 (based on Brooks Venable’s recommendation); include payment of $3,000 to Ron Lada as was approved previously; accept the Secretary/Treasurer Report; and pay the bills. Seconded by Vice Chairman Burrow; and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies.
No additional public comments or questions were presented at this time.
There ws no move for executive session.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.