Meeting Minutes of January 9, 2007
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Tammy Davis, Jenny Jaros, Mike Starling, Debbie Wheetley, and Water Supply Operator Ron Lada. Absent was Trustee Greg Dunn.
Visitors in attendance were Ms. Patricia Hoke, Attorney, and Ms. Sarah Taylor, Attorney of Barrett, Twomey, Broom, Hughes, and Hoke; and Mr. Praveen Sunny of Asaturian Eaton and Associates.
The meeting opened by reviewing the minutes of the December 2006 meeting. A motion was made by Vice Chairman Burrow to accept the minutes as presented. Seconded by Mr. Starling and with 5 yes and 0 no votes, the minutes were approved.
A letter was presented from Customer #89300, Sarah Sykes, related to email notifications of Boil Water Notices. After considerable discussion, it was agreed that the District is not able to meet her request at this time as the existing computer equipment does not have the required capabilities.
Ms. Patricia Hoke began by introducing herself along with Ms. Taylor, and continued by explaining the services of her firm which represents a number of water districts in the area. After extensive discussion, questions, answers, a motion was made by Vice Chairman Burrow to retain the services of Ms. Hoke as legal counsel for the District; seconded by Mrs. Davis and with 5 yes and 0 no votes, the motion carried.
Financials for October and November 2006 were reviewed by members of the board with no related discussion. Also presented was the revised rate schedule from LD Bush Construction for 2007 with brief discussion.
Correspondence was presented from Engineered Fluid Inc, related to the start up date of the new pump station; and the DCEO Grant Management Quarterly Expense Report was signed by the Chairman.
Under the order of old business, discussion arose related to a compensation allowance for Board Members. After considerable discussion, a motion was made by Vice Chairman Burrow to administer compensation to all Trustees in the amount of $35.00 per Board Meeting with the exception of the Chairman, Vice Chairman, Secretary/Treasurer. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion carried. Next a motion was made by Mrs. Davis to administer compensation of $50.00 per board meeting to both the Chairman and Vice Chairman. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion carried. A motion was made by Mr. Starling to administer compensation of only $30.00 to the Secretary/Treasurer. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion was approved.
No South Highway Water District related business was presented.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in January. It was noted that additional funds were required to cover excavation expenses related to the two major water leak repairs in downtown Makanda. A motion was made by Mrs. Davis to transfer fund from the Reserve Account and Depreciation Account to the Operations/Maintenance Account to fund the unanticipated repair expenditures. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion carried. Next, a motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report and to pay the bills as presented; with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Upon completion of his report, Mr. Lada presented documentation pertaining to the Jacobini Line Extension installation in 92. As there was some confusion related to the completion of the project during the discussion at the last meeting of the Board. Mr. Lada presented the documents signed by District officials, the contractor and Mrs. Jacobini verifying that the project had been completed to the satisfaction of the customer.
No additional public comments or questions.
There was no move for executive session.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes and 0 no votes, the meeting was adjourned.