Meeting Minutes of June 12, 2007
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Water Supply Operator Ron Lada, Trustees Mike Starling, Debbie Wheetley, Tammy Davis, Jenny Jaros, and Steve Williams.
Visitors in attendance were Ms. Patricia Hoke, District Attorney; Mr. Scott Hickam, CPA; and Ms. Chris Russell, district customer.
The meeting opened by reviewing the minutes from the May 2007 meeting. A motion was made by Mrs. Wheetley to accept the minutes as presented. Seconded by Mr. Starling and with 6 yes and 0 no votes, the minutes were approved.
The first customer issue addressed was that of Ms. Chris Russel. She expressed her concern related to practices and procedures of the District Office and related correspondence. After discussion between Ms. Russell and members of the Board, Ms. Russell requested discontinuance of service on her inactive meter #11600 for her residence in Cobden. The Board presented her with a cut off agreement, which she signed and the Chairman.
No other visitor or customer requests were presented at this time. Mr. Gene Turk, who had requested to be placed on the agenda was not present.
Communications for June began with Scott Hickam’s presentation of the 2006 Annual Audit. Mr. Hickam explained that audit in detail and the Board reviewed and discussed the results. Upon completion of required signatures, a motion was made by Vice Chairman Burrow to accept the audit as presented; seconded by Mr. Starling and with 6 yes and 0 no votes, the motion carried.
Next, Pat Hoke readdressed the Board related to the recent issue of Ms. Russell’s verbal confrontation with the District Secretary. Mrs. Hoke noted that upon review of the correspondence in question, she found that it was not only acceptable and thorough, but also polite. Mrs. Hoke then addressed the issue of safety for District personnel. The Board window area, and repair of the garage door. Ron Lada instructed to make modifications and repairs as dicsussed.
Financials for April 2007 were reviewed by members of the Board with no related discussionj.
Next presented was the annual engagement letter from Kemper CPA Group for 2007. A motion was made by Vice Chairman Burrow to retain the services of Kemper CPA Group; seconded by Mr. Starling and with 6 yes and 0 no votes, the motion carried.
A report from Corpro Waterworks was reviewed noting results of their findings during the most recent inspection of the cathodic protection system. It noted that though repairs were required, the system was functioning adequately. The Board agreed no action should be taken at this time.
A letter from the Department of Commerce and Economic Opportunity regarding the submitted closeout package for the pump station grant was presented with no related discussion.
Next item of business on the agenda was the Secretary/Treasurer position opening. The Board reviewed and discussed the final three candidates interested in filling the position and were unanimously in favor of Mr. Mike Williamsen based on his excellent qualifications. Karen Dunn was instructed to compose and send a letter to Mr. Williamsen with the offer.
No items of new business was presented.
No South Highway Water District related business.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in June. It was noted that a $774.25 transfer was required from the Repair/Improvement Account (grant account) to pay Asaturian Eaton and Associates for Engineering services related to the new pump station; a $2,350.00 transfer was required from the Debt Service Account to pay interest on the bond to Capmark; and a $1,250.00 transfer was required from the Repair/Improvement Account (general funds) to cover excess monthly costs. After review and discussion, a motion was made by Mrs. Davis to make all transfers as indicated, accept the Secretary/Treasurer Report, and pay the bills as presented. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Mr. Lada noted repair had been made to the leak recently discovered on Pete’s Road. As a break had neem leaking for an undetermined amount of time, he feels the repair should have a significant positive impact on water loss.
No additional public comments or questions.
There was no move for executive session.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting adjourned.