Meeting Minutes of May 8, 2007
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Water Supply Operator Ron Lada, Trustees Debbie Wheetley, Tammy Davis, Jenny Jaros, and Mike Starling.
Visitors in attendance were Ms. Patricia Hoke, Attorney at Barrett, Twomey, Broom, Hughes, and Hoke; and Mr. Steven Williams.
Patricia Hoke opened by explaining her conversation with Dan Benner, Assistant States Attorney, related to a check system of qualifications prior to future appointments to the Buncombe Public Water District Board of Trustees by the Jackson County Board. Conversation continued between Mrs. Hoke and the Board related to the recent Board appointment of Mr. Steven Williams. Upon submission of required documentation establishing eligibility, Steven Williams’ appointment was officially recognized by the Board.
The meeting opened by reviewing the minutes from the April 2007 meeting. A motion was made by Mrs. Wheetley to accept the minutes. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the minutes were approved.
No other visitor or customer request.
Financials for January thru March 2007 were unavailable for review.
A letter from the Department of Commerce and Economic Opportunity regarding confirmation of the modification was presented with no related discussion.
Completion of the new pump station and finish groundwork was discussed and confirmed by Ron Lada, Water Supply Operator, and Praveen Sunny, Engineer, to be acceptable. A motion was made by Vice Chairman Burrow to release the final payment to DD Williams Construction in the amount of $530.00. Seconded by Mr. Starling and with 6 yes and 0 no votes, the motion carried.
The position opening of Secretary/Treasurer was next discussed. It was decided that Karen Dunn compose a letter to all applicants informing them that the Trustee position has been filled, the Secretary/Treasurer position is available, and request applicants contact the District Office if still interested in that position.
Under the order of new business, the annual election for Chairman, Vice Chairman, and Secretary/Treasurer was addressed. A motion was made by Chairman Burrow to reappoint Daniel Cook to the position of Chairman. Seconded by Mr. Starling and with 6 yes and 0 no votes, the motion was approved. Next, a motion was made by Mr. Starling to reappoint Joseph Burrow to the position of Vice Chairman. Seconded by Mrs. Wheetley to retain Karen Dunn as temporarily as the Secretary/Treasurer until which time a qualified and permanent replacement is appointed. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion was approved.
The annual election continued with the appointments of the Attorney and Engineer. A motion was made by Vice Chairman Burrow to retain the services of Pat Hoke as Attorney and Praveen Sunny as Engineer. Seconded by Mr. Starling, and with 6 yes and 0 no votes, the motion was approved.
Annual employee contracts were next addressed and discussed by members of the board. After related discussion a motion was made by Vice Chairman Burrow to increase the hourly rate of the District Secretary by 5.5%, increase the hourly rate of the Water Supply Operator by 4.5%, and no change to the current rate of meter reading at $1.00 per meter. Seconded by Mrs. Wheetley and with 6 yes and 0 no votes, the new rates were approved. At this time, contracts were amended accordingly and signed by both the Chairman and the employees.
No South Highway Water District business was presented at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in May. It was noted that a $530 transfer was required from the Repair/Improvements Account (grant funds) to pay the final disbursement to DD Williams Construction. After review and discussion, a motion was made by Mr. Starling to transfer $530.00 from the Repairs/Improvements Account, accept the Secretary/Treasurer Report and pay the bills. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Mr. Lada noted water loss, currently at 16%, appeared to be on the downslide. He also indicated that a leak had been detected on Pete’s Road in the vicinity of Meter #03000, Bobby Smith, which is scheduled for repair.
No additional public comments or questions.
There was no move to go into executive session.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting was adjourned.