Meeting Minutes of June 9, 1987
The meeting was called to order at 7:02pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Mr. Richard Parrish, Miss Phoebe Cox, Mr. Vern Cornell, Mr. Douglas Mayer, and Mr. Walter Brieschke. Mrs. Fran Voss was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of the May 12, 1987, were discussed and Mr. Cornell made a motion to delete all of paragraph 9 and he will submit a clarification of information pertaining to the Cross Connection Control Requirements. Mr. Mayer seconded the motion. Voice vote: all in favor. The rest of the minutes were approved as submitted.
Customer Requests: Mr. Wayman Presley was present at the meeting for a short time. He gave each person a complimentary copy of some of the books he had written.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of the Bills: The bills were presented in the amount of $4,471.16. Mr. Hardenbergh made a motion to pay the bills and Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
The Water Supply Operator Report: Mr. Butler reported that he had graded and seeded several meters and will continue doing so on the ones that need it. There is a leak at meter 122 that he will repair as soon as possible. The pressure station needs to be graded also. He will purchase paint from Sherwin Williams for the meter lids, to help in locating them on meter reading and other repair tasks.
Trouble Shooting: On May 16, 1987 SHWD has a low pressure problem with their pumps and in return our first 9 customers were without water and very low pressure for most of the day. Mr. Brieschke handed out in a guide in detecting problems in different parts of the district. He also added that if there is ever low pressure reported, the pumps at the pump station need to be turned off immediately to prevent damage to pumping equipment as well as water hammer which can cause damage to the water transmission pipes. The trouble shooting handout is restricted access due to potential tampering if information were released to the General.
Multi-Peril Insurance: The premium for Multi-Peril Insurance came due on May 30, 1987, for $480.00. After this was paid, a notice came to the office stating that we had been overcharged $18.00 for the year so a credit of $18.00 was issued to go towards next year’s premium.
South Highway Water District Dispute: No further information at this time.
Proposal by Village of Makanda to enter into an Intergovernmental agreement expanding on the Village Ordinance of November 7, 1987: Tabled until further word from the Village of Makanda.
Proposal and bids for maintenance and office building at water tower: The lowest bid on a 24’ x 40’ 960 sq ft Windmaster steel sided pole barn was from Mr. Ed Reed of Marion, IL for $3,997.00 and $997.00 for a reinforced concrete floor, total $4,994.00. Mr. Parrish made a motion to approve the bid of Mr. Ed Reed for $4,994.00. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed. Mr. Reed will be contacted to set up a meeting with Mr. Brieschke, Mr. Mayer, and Mr. Butler to meet at the site.
Bulk water station near water tank: There has been no response from engineers to this date.
Audit Status: Review findings and approve payment: All findings of May 12, 1987, letter from the Auditor have been addressed and corrected at this time. Mr. Hardenbergh made a motion to accept the audit as submitted and to pay Mr. Manis $1,000.00 for his services. Mr. Mayer seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
Water District tour to be held on May 23, 1987: Mr. Mayer reported that the tour lasted 2 ½ hours and was very informative for the 3 customers that did attend.
Mileage Log: Mr. Brieschke revised the weekly mileage log to a monthly mileage log that is to be turned into the office no late that the third working day of the month in the order to be reimbursed.
SIU-E WSO Training Correspondence Course: Mr. Brieschke reported that SIU-E offers a correspondence course for WSO Class C & D License for $40.00 each. Mr. Parrish made a motion to pay for any board members and Mrs. Roberts who want to take their course and obtain a Class D WSO License that covers basic water works operations. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Parrish – yes, Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
Handouts: Mr. Brieschke distributed a Water Rate Handout and a Water Main Extension guide for BPWD published by the National Rural Water Association.
Carbondale will be changing the treatment of water: Mr. Jim Sweazy informed Mrs. Roberts that it will be 6 to 8 months away and that they are planning to change from chlorine treatment to chloramine in order to control the trihalomethane problem. He will be at least a one month notice which will be heavily publicized beforehand. He said Marion and Rend Lake are now treating with this.
The monthly meeting adjourned at 8:37 pm by motion by Mr. Mayer and by Mr. Hardenbergh. Voice vote – all yes.