Meeting Minutes of May 10, 2011
Acting Chairman Joseph Burrow called the meeting to order at 7:00pm. A roll call was taken and present were: Acting Chairman Joseph Burrow, Water Supply Operator Ron Lada, District Secretary Karen Dunn, Trustees Robert Jacobini, Charles Travelstead, and Jenny Anderson. Absent was Secretary/Treasurer Mike WIlliamsen.
Visitors in attendance were Ms. Donna Heern and Ms. Bonnie White, district customers, and Mr. Armen Asaturian, Asaturian Eaton and Associates.
The meeting opened by reviewing the minutes of the March 2011 meeting. A motion was made by Ms. Anderson to accept the minutes as presented. Seconded by Mr. Jacobini and with 4 yes and 0 no votes, the minutes were approved.
Acting Chairman Burrow turned the meeting over to Mr. Asaturian to address the water main expansion project. Mr. Asaturian presented Board Members with a preliminary report detailing the findings of his study, such as options pertaining to water line routes including an analysis of pressure and elevation. Following the in-depth presentation, discussion continued related to cost feasibility based on usage and water rate history, the availability of low interest loans, etc. Upon completion of the presentation and discussion it was the Board’s unanimous decision to table further discussion and/or action till the next meeting.
Under the order of communications, the annual Certificate of Status of Exempt Property was reviewed by the Board. With no changes required, the form was signed by Acting Chairman Burrow.
Under the order of new business, the annual election for Chairman, Vice Chairman and Secretary/Treasurer were addressed. A motion was made by Mr. Travelstead to appoint Joseph Burrow to the position of Chairman. Seconded by Mr. Jacobini and with 4 yes and 0 no votes, the motion carried. Mr. Burrow accepted the appointment. A motion was made by Ms. Anderson to appoint Robert Jacobini to the position of Vice Chairman. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried. Mr. Jacobini accepted the appointment. A motion was made by Ms. Anderson to appoint Michael Williamsen as the Secretary/Treasurer. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the appointment was approved tentative to Mr. Williamsen’s acceptance.
Also, as new business, the annual election of Attorney and Engineer(s) were addressed. A motion was made by Vice Chairman Jacobini to retain Stephen Green as Legal Counsel for the District. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the nomination was approved. A motion was made by Ms. Anderson to retain Asaturian Eaton and Associates PC as Engineers with the District. Seconded by Vice Chairman Jacobini and with 4 yes and 0 no votes, the nomination was approved.
The third order of new business was review and renewal of the Annual Employee Contracts. In an executive session of the Board, at which time Karen Dunn, Ron Lada, and the visitors were excused from the room, the Board discussed contracts, responsibilities, and possible rate increases. Upon conclusion of the executive session, at which time the employees and visitors were allowed to re-enter the Boardroom, it was recorded by Chairman Burrow to increase the Water Supply Operator hourly rate to $22.57; Secretary’s hourly rate to $18.44; and the Meter Reader rate to $1.55 per meter; at which time, contracts were signed.
Under the order of old business, an email from Secretary/Treasurer Williamsen explaining the status of the District Mapping Project was presented for review.
Related to the legal situation with South Highway Water District, an email from Secretary/Treasurer Williamsen was presented related to the current status.
Financials for March 2011 were presented for review with brief discussion.
The Edward Jones Investment Report for April 2011 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for April 2011 was presented by the District Secretary. Mr. Travelstead made a motion to accept the reports as presented and pay the bills. Seconded by Ms. Anderson and with 4 yes and 0 no votes, the motion carried. Next presented by the District Secretary was the Secretary/Treasurer Report and the Accounts Payable Report for May 2011. Vice Chairman Jacobini made a motion to accept the reports and pay the bills. Seconded by Mr. Travelstead and with 4 yes and 0 no votes, the motion carried.
First presented by Mr. Lada were the required IEPA Documents and drawings for the Davis Watermain Extension (Stone Creek Golf Course) as prepared by Asaturian Eaton and Associates. With no objections from the Board, the main extension was approved and signed by Chairman Burrow.
Next discussed with the request to discontinue pest control services with Enviro-Tech Termite and Pest Control and begin with new service at Patriots Termite and Pest Control at the same monthly rate. There was no objection from the Board.
The Water Supply Operator Report was presented with no discrepancies. Mr. Lada indicated that the telemetry was still no operating and pumps were being manually operated on a daily basis.
At this time, the Board discussed the necessity of a Special Meeting to address the District Expansion Project. It was decided that the Board would meet on Tuesday, May 24, 2011 at 7:00pm at the District Office for this purpose. The District Secretary will follow procedure to advertise the special meeting based on the rules of the Open Meetings Act.
There was no further move for executive session.
There being no further business, a motion was made by Mr. Travelstead to adjourn. Seconded by Vice Chairman Jacobini and with 4 yes and 0 no votes, the meeting adjourned.