Meeting Minutes of May 13, 1986

The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were William Hardenbergh, Vern Cornell, Phoebe Cox, Douglas Mayer, Richard Parrish, and Walter Brieschke. Fran Voss was absent. Employees present were Becky Roberts and Mike Huskey.

The minutes of April 10, 1986 were approved with the following correction. In paragraph 9 the name Brockton was misspelled.

Customer Requests: Mr. Glen Davis and Mr. Richard Carlson were present to discuss a line extension in the District. Glen Davis is a landowner planning to build and Mr. Carlson is the contractor building the house for Mr. Darrel Boehler. Mr. Davis needs 2 taps, Mr. Boehler will need one tap for Mr. Robert Presley will need one tap. After discussion on the costs and steps to take, Mr. Davis and Mr. Carlson decided to purchase individual taps. They were given 4 tap applications to fill out and return.

Barbara Emmons (tap 151) requested that her meter be moved because the meter is now on Mr. Bill Wheetley’s property and he wanted it moved. Becky Roberts is to get a right-of-way map from IDOT to make sure the meter is not on the right-of-way.

Secretary/Treasurer report was read and accepted. The information was given that it takes around 18 hours to do the water bills each month.

The Financial report was read and accepted. Report on interest earned for FY 1985:

                Certificate of Deposit (Current Face Values of April 22, 1986)

                Depreciation #1 (30 mo.) 7-02-3-000-351-1 Current Face Value $8,954.64. Interest $887.76, began on March 31, 1985, interest rate at 9%

                Depreciation #2 (182 days) 2-02-2-000-380-8 Current Face Value $5,176.68. Interest $79.62, began on April 17, 1985, interest rate at 7.15%

                Depreciation #3 (182  day) 2-02-2-000-420-2 Current Face Value $5,000.00. Began on April 22, 1986, interest rate at 7.10%

                Reserve #1 (30 mo.) 7-02-3-000-637-4 Current Face Value $8,250.12. Interest $851.14, began on August 18, 1984, interest rate at 11.375%

                Savings Accounts

                Debt Service #337728             $328.02

                Depreciation #337744            $283.40

                Reserve #337731                        $100.00

                Escrow #418391                         $138.50

                Total Interest Earned for Fy 1985 – $2,669.03

Payment of the Bills: The bills were presented in the amount of $5,478.76. Mr. Hardenbergh made a motion to pay the bills as submitted. Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Mayer – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion was passed. The motion also included the bill of $812.00 from Harco Corporation that was held on February 13, 1986 for further information.

The Water Supply Operators report was given by Mr. Huskey. Mr. Huskey reported on one way flow valves & backflow preventers. The cost for 1 would be $25.10 or $19.75 for a quantity of 100 for each one. IT was decided by the board to wait until Mr. Huskey obtained more estimates from other suppliers.

SHWD Dispute: There was no new information on the case. There was no reports of low pressure at the Pump Station this month.

Contamination of Tap #56: A letter from Eugenia Hunter which stated that the water from around the meter box was tested and did not contain sewage, however, the Health Department is willing to retest if that appears necessary. This was discussed and agreed to accept the first test.

Water Theft penalty ordinance: Eugenia Hunter sent a report on this and the report is to be filed.

Recording device for Pump Station: Mr. Parrish needed more information before he could give a full report. Mr. Huskey gave him the information needed.

Audit report: Mr. Hardenbergh made a motion to accept the audit as submitted. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Mayer – yes, Mr. Cornell – yes. Miss Cox – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.

Water rate review and decision: Ther was a discussion on several different new rate structures and Mr. Hardenbergh made a motion to accept the following on: 0 gallons used = $7.50, the first 1000 gallons used = $16.00, and any usage over 1000 gallons at $6.50 per thousand gallons. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Mayer – yes, Miss Cox – yes. Mr. Cornell – yes, Mr. Parrish – yes. Mr. Brieschke – yes. Motion passed and will become effective July 1, 1986. Mr. Brieschke is to draw up the new ordinance on the new rates and it is to be published. A letter to the customers will be made and mailed out also.

EPA Report: The Evaluation Report by IEPA of May 7, 1986 was critical on several points.

Complaint on our Water Storage Tank telemetry system malfunctions.

No monthly operational reports have been submitted.

No chlorine residual reports were notes

Claimed we had no cross connection control ordinance.

No certified operator

Election of Officers: Miss Cox made a motion to reelect Walter Brieschke as Chairman and Douglas Mayer as Vice Chairman. All in favor voice vote.

Motion for Adjournment: Mr. Parrish made to adjourn the meeting and Mr. Hardenbergh seconded. All in favor voice vote. The meeting was adjourned at 8:59 pm.