Meeting Minutes of November 9, 1992

The meeting was called to order at 7:00 pm by Chairman Richard Jumps. The roll was called. Present were Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, Ms. Cathie Hutcheson, Mr. Richard Jumps and Mr. Arthur Vincent. Mrs. Frances Youngblood was absent. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.

People attending: Let’s Get Rid of Walter Members present were Mr. and Mrs. Danny Williams and Mr. Herbert Stearns. Other customers present were Mr. Don Paige.

Minutes of the October 13, 1992 meeting was submitted for approval. There being no corrections or additions the minutes stand approved.

Customer Requests: Mr. Don Paige was present to discuss his line extension. Mr. Paige stated that he should have 4 different bids on his line extension by November 10, 1992. He asked whether a wet or dry tap would need to be issued. If a wet tap is done, no boil order would need to be issued. If a dry tap is done, all customers beyond valve #40 would be effected and would have to be notified of a boil water order and water outage. A wet tap would cost approximately $500 more. The Board and Mr. Paige decided to do a dry tap to save some money, and that a notice would need to be sent out to all customers effected ahead of time to inform them of the water outage and boil order. Mr. Paige also has talked with Sheila Simon, BPWD Attorney, and she suggested a few changes in the agreement before finalizing. Mr. Hollister stated that Mr. Lada should be present when the line extension is being hooked on. Also, Mr. Betts stated that Mr. Lada should walk the line before the trench is covered up, so he can see where the line is running and the valves and also to get the serial numbers of the 10 taps. Mrs. Roberts gave Mr. Page the information  for the final water samples that will need to be taken and a copy of the construction permit will need to be taken and a copy of the construction permit that was accepted. Mr. Jumps should be notified by Mr4. Page to go over the bids and to accept Mr. Paige’s contractor. Mr. Betts made a motion that the water district supply the contractor with backflow devices to install on the 10 new meters that are included with the new line extension and Mr. Burton seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Communications for October 1992:

1. A letter from Egyptian Electric was received stating that there will be no rate increase.
2. A letter from North Park Water District was received stating that they are starting an organization that will work with IEPA and wants  district to join them for a fee of $50.00
3. A letter from IRWA was received asking water district to write there Representatives asking to reinstate money to cover testing requirements prior to 1986. This was discussed and Mrs. Roberts is to send a letter to our Representative.
4. A notice from Sheila Simon was received stating that a hearing for SHWD v BPWD for October 17, 1992 was postponed until December 18, 1992 at 8:30 am. Her bill was also included and it is listed on the Accounts Payable.
5. Another letter was received from Cherry Insurance about the D&O Policy stating that if the District wants to broaden the coverage of the policy to no only cover Directors and Officers, but also to cover the organization, employees, volunteers, committees chairman and committee members too, that a letter would need to be sent requesting this at no charge.
6. A letter from IEPA dated October 29, 1992 was received stating that the Public Notice was received for the test that was se3nt in late and that no further action is required at this time.
7. A notice from IRWA for a one day training session on safety on December 2, 1992 was received. Mr. Jumps made a motion to pay Mr. Lada at attend this session in Benton, IL, and to reimburse him for mileage and lunch, and Mr. Betts seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes.

D and O Policy: Mr. Betts made the suggestion that Mrs. Roberts submit a letter and any other necessary papers to broaden the D and O Policy to Cherry Insurance for no extra charge. The Board was in agreement.

Customer Requests: Mult unit status on trailer on Barbara Schwartz’s property and past due bill left from previous renter. Ms. Barbara Schwartz has asked one more time that the Board file a claim for her against Mr. Vern Cornell (past tenant) for an unpaid water bill. The Board was in agreement that they will not be able to do this an that the bill needs to be paid in full. Ms. Schwartz has been sent an application for a new tap for the trailer that is hooked up to her line.

Customer Requests: Billie Jacobini Line Extension: A copy of a letter was received from Asaturian & Eaton to Dean Bush on 10/22/92 stating that the meter that was not sealed at the corp stop needs to be done.

Secretary/Treasurer Report was read and accepted.

The Financial Report was read and accepted.

Payment of the Bills: The bills were presented in the amount of $5,807.16. Ms. Hutcheson made a motion to pay the bills as submitted and Mr. Betts seconded the motion. Ms. Hutcheson – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes.

Water Supply Operator Report: Mr. Lada reviewed that monthly work orders. He installed a new tap this month and replaced a pressure valve on another tap. Mr. Betts asked if any winterization should be done for the controls. Mr. Lada said that all heaters are working and the box at the WST is staying about 60 degrees. Mr. Lada will watch them close.

SHWD v BPWD Dispute: Sheila Simon sent information that she has been working on. She also has asked Mrs. Roberts to send her the original water bills from South Highway Water District from June 1986 to the present. After she has gone over the bills, she will be contacting the Board to discuss what needs to be done at the hearing on December 18, 1992.

IEPA Public Notice: The notice was received by IEPA from Buncombe Public Water District and no further action is required.

IEPA Lead Survey mailed to customers: These have been mailed out and we will wait to see how many customer’s respond.

Discussion and approval of the Budget for 1993: The rough draft of the budget was mailed out to the Trustees prior to the meeting for review. With the exception of some typing errors the Board had no changes. Mr. Betts made a motion to accept the Budget after the typing errors have been corrected and Mr. Hollister seconded. A voice vote was taken: Ms. Hutcheson – yes, Mr. Betts – yes, Mr. Burton – yes, Mr. Hollister – yes. Mr. Jumps – yes. There being 6 yes and 0 no votes, the motion passes. Mr. Betts commended the Budget Committee for an outstanding job.

Mr. Betts discussed the wheel chair ramp. He recommended that Mr. Lada submit estimates on a concrete ramp and handrails with a non-slip surface, or a treated lumber ramp and handrails with a non-slip surface to be discussed at the next meeting.

Mr. Williams stated that he needs an invoice from Buncombe Water District in order to purchase the culverts that are out in the WST yard. Mr. Jumps will give him one after the meeting.

The monthly meeting adjourned by motion of Ms. Hutcheson and seconded by Mr. Hollister. Voice vote – all yes. Meeting adjourned at 8:29 pm.