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Meeting Minutes of October 13, 1992

The meeting was called to order at 7:00 pm by Chairman Richard Jumps. The roll was called. Present were Trustees Mr. Maurice Betts, Mr. Jerry Burton, Mr. Stanley Hollister, Ms. Cathie Hutcheson, Mr. Richard Jumps. Mr. Arthur Vincent and Mrs. Frances Youngblood. Employees present were Mrs. Becky Roberts and Mr. Ron Lada.

People attending: Lets Get Rid of Walter Members present were Mr. and Mrs. Danny Williams and Mr. Herbert Stearns. Mr. and Mrs. Don Paige came in later on in the meeting.

Minutes of the September 14, 1992 meeting were submitted for approval. Mr. Betts stated that in paragraph #19, the work “contractual” should be omitted. All was in agreement. There being no other additions or corrections the minutes stand approved as submitted.

Communications for September 1992:

  1. A packet from Mr. Don Paige including a proposal on his line extension and easements for discussion.
  2. A letter from Asaturian and Eaton stating the of the 2 old meters that were moved onto the Jacobini Line Extension, only 1 was sealed at the corps to and hat Mr. Bush will seal the other one if BPWD wanted him to do so.
  3. A letter from IEPA requiring BPWD to make a public notice stating that 1 out of 5 retake samples were later that the date that was required. This has been published din the Southern Illinoisan and IEPA will notify BPWDC is this will satisfy this requirement.
  4. Dongola Electric has been billed for the water main break on Sheppard Lane and BPWD is in receipt of payment in full.
  5. A letter from Eugenia Hunter stating that all BPWD files have been turned over to Shelia Simon as the District’s new attorney and a substitution of Attorneys has been filed for the SHWD v BPWD Dispute.
  6. Acknowledgement from IEPA for the receipt of Notification of Certified Operator in Charge, which is Mr. Michael Coleman until Mr. Ron Lada receives his Class D License.
  7. A letter from Cherry Insurance stating that BPWD policy for Directors and Officers is now offering to add employees, volunteers, committee chairman and committee members at no extra cost.
  8. IRWA will have a conference on March 10th and 11th. No Board Members were interested.
  9. A letter from Sheila Simon stating her opinion of the JULIE bills.

JULIE Bills: Sheila Simon suggestion is to pay the total amount of bills owed, which according to JULIE by-laws, that is what is expected, even though all of the calls received are not within our district. She also stated that JULIE is redoing their computers now to be able to locate what water district the call is really for. Mr. Betts made a motion to send JULIE a check for what BPWD owes for calls within the district and a letter stating that the amount enclosed is all that BPWD owes. Mr. Burton seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes votes and 0 no votes, the motion passes.

Customer Requests: Multi unit status on trailer on Barbara Schwartz property and past due bill left form previous renter. A letter has been sent to Ms. Schwartz to inform her that another tap will need to be installed. Also, Ms. Schwartz has talked with Mr. Betts about BPWD not filing a claim in small claims court for the past due bill. BPWD is waiting on her response on both issues.

Customer Requests: Billie Jacobini Line Extension: Concerning the two taps that were moved onto this line extension, the one that was not sealed at the corp stop needs to be. Asaturian and Eaton will be notified that this needs to be done.

Secretary/Treasurer Report was read and accepted.

Customer Requests: Mr. Don Paige came in and his line extension proposal was discussed. The packet he had submitted previously to the meeting included engineering documents, cover letters, application for water line extension, 10 applications for water service, proposed contract documents, and right of way easements. Mr. Paige asked for consideration to fill in the blanks for what percentage of tap fees would be reimbursed to Mr. and Mrs. Paige for additional taps installed after the completion of the line extension and for how many years. Mr. Paige stated that the line is engineered to handle a total of 19 taps without further engineering tests. Mr. Betts made a motion that the time of reimbursement of additional tap fees for the 20 years and 100% o tap fees to be reimbursed to Mr. and Mrs. Don Paige. Mrs. Youngblood seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes. Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes the motion passes. Mr. Paige stated that if anything happened to him and Mrs. Paige. Mrs. Youngblood seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes votes and 0 no votes the motion passes. Mr. Paige stated that if anything happens to him and Mrs. Paige, that a non-profit organization was being formed to receive any tap fees due to them, which is stated in the agreement. Mr. Paige also stated that he is  getting bids from contractors and will need to meet with someone to accept the contractor. A certificate of insurance is required for any contractor to do the work.

The Financial Report was read and accepted. Depreciation #3 Certificate of Deposit will mature on 10/21/92. Mr. Betts made a motion to renew this for 6 months at Home Federal and Mr. Vincent seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes., Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes votes and 0 no votes, the motion passes.

Payment of the Bills: The bills were presented in the amount of $6,257.68. Ms. Hutcheson made a motion to pay the bills as submitted and Mr. Betts seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Water Supply Operator Report: Mr. Lada reviewed he month work orders. Mr. Betts made a motion to accept the WSO Report and Mr. Hollister seconded the motion. A voice vote was taken all in favor.

SHWD v BPWD Dispute: Sheila Simon called and stated the Bill Broom has filed a motion to appoint a 3rd arbitrator to reconsider and review the award for October 27, 1992. Ms. Simon will ask for a continuance until she has time to talk with Mr. Broom and BPWD Trustees. Mr. Betts stated that they have already tried this motion and that Mrs. Roberts needs to inform Ms. Simon of this.

Inventory: This was discussed to possibly change the Ordinance that states that an inventory is due by August 1st of each year to include this with the annual audit. Ms. Hutcheson made a motion to change the ordinance for the inventory to concur with the yearly audit from January to December of each year. Mr. Betts seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Combination of Audit and Inventory: Mr. Hutcheson made a motion to contact Mr. Schmidt from Kemper CPA to combine the inventory and the audit to be completed together and Mr. Hollister seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

IEPA Lead Survey and Sample Sites: The Board discussed the letter that Eugenia Hunter had drafted several months ago, whether to send this to the customers or not. Sample sites were due to IEPA in October 1992. Mr. Betts made a motion to send the cover letter and the survey itself along with the November billing. Mr. Burton seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Overdue Bills: It was discussed that when Ms. Hunter was attorney, she recommended that we keep the liens on and eventually the property might be sold and BPWD would be able to collect. Mr. Hutcheson made a motion to keep the liens updated and Mrs. Youngblood seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Budget Committee: It was discussed that a final Budget will need to be submitted to GE Capital no later than November 30, 1992. Mrs. Roberts stated that last year, Mary from Computer Corner was hired to do the first 2 pages of the budget. Mr. Hollister, Mr. Jumps and Mr. Burton volunteered for the committee. Mr. Betts made a motion to hire Mary from Computer Corner to complete the first 2 pages and Mrs. Roberts will complete the remaining. Ms. Hutcheson seconded the motion. A roll call vote was taken: Ms. Hutcheson – yes, Mrs. Youngblood – yes, Mr. Burton – yes, Mr. Betts – yes, Mr. Vincent – yes, Mr. Hollister – yes, Mr. Jumps – yes. There being 7 yes and 0 no votes, the motion passes.

Vacancy in Vice Chairman: Mrs. Youngblood nominated Mr. Hollister as Vice Chairman and Mr. Betts seconded the motion. A voice vote was taken with all in favor.

Mr. Betts discussed prices for a septic tank, wheel chair ramp, gravel, etc. and stated that some other items have been donated in order to get the building ready to move the office building. The total cost would be approximately $3,000.00 for everything.

Mr. Burton requested that the agenda be sent along with the minutes.

Mr. Jumps has talked with Mr. Danny Williams about two culverts that are rusting away that are located in the yard by the water tower. Mr. Williams has agreed to take both of them for $100. One is new and one is used. Mr. Betts made a motion to sell both pipes for $100 and Mr. Hollister seconded. A voice vote was taken and all were in favor.

The monthly meeting adjourned by motion of Ms. Hutcheson and seconded by Mr. Hollister. Voice vote – all y es. Meeting adjourned at 8:56pm.

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