Meeting Minutes of October 11, 1983
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke.
Roll call: Present was Mr. Douglas Mayer, Miss Phoebe Cox, Mr. William Hardenbergh, and Mr. Brieschke. Mr. Vern Cornell, Mr. James Simpson, and Mr. Richard Parrish were not present. Employee present were John Nannie and Kim Forby.
Customer requests: None
Secretary/Treasurer report was submitted by Mrs. Forby.
The financial report was approved.
The bills presented for payment in the amount of $3,174.24 and Mr. Hardenbergh made a motion to pay them. Mr. Mayer seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion carried.
Miss Cox made a motion to authorize repair of the pole and guy wire at the water tower. Mr. Hardenbergh seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Master Meter situation: still pending.
Advertising for bids for painting the inside of the water storage tank: Mr. Brieschke submitted the following to be entered into the minutes: “I talked with Mr. Bob McCormack on 6 October 1983 about contract specification for water storage repair and painting.
- When approximately 2000 corrosion pits are filled on inside of tank by welding this will leave burnt paint spots looking like freckles on the outside of the tank. DO THE TRUSTEES WANT THESE SPOTS RETOUCHED? If so, it would need to be added to the specifications.
- Maintaining head on the pumps, i.e. pressure in the system. He contacted Mr. Jim Jensen at at IEPA (217 782-1724) and he did not recommend the solution of an open pipe (column of water) but suggested using out pressure release valves. I then called Mr. Jensen on Friday 7 October 1983. He indicated that we contact the valve manufacturer for (head) fo 60 psi with minimum water loss. They should be able to give us relatively accurate figures for adjusting the vales. We should then test them this fall before we actually need the. Mr. Jensen suggested pressurizing the system from 5-7:30 am each morning and from 4-7 pm each day during the down time. This will have to be monitored by the District constantly, and he stressed constantly, during these hours. Also, a boil water order will have to be issued for the entire periof of the shut down. He suggested extensive efforts to inform our customers via media and letters.”
Notice of Substantial Completion has been received from JT Blankenship engineers. MR. Hardenbergh made a motion to approve the Final Acceptance Notification of the grant construction project. Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
The Secretary submitted the following figures on the Construction account (095-837-2):
- Deposited by BPWD $12,140.18
- Deposited by FmHA $48,750.00
- TOTAL $60,890.18
- Disbursements ($48,741.83)
- Remaining Balance $12,148.35
- Refund to BPWD (20%) ($2,429.67)
- Balance $9,718.68
- Refund to FmHA (80%) ($9,718.68)
- Balance (Acct. Closed) $0.00
Mr. Brieschke made a motion to refund $9,718.68 to FmHA and $2,429.67 to BPWD and close out the Construction Account. Miss Cox seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes. Mr. Brieschke – yes. Motion carried.
Budget Committee: The budget committee suggested the board consider having an engineer prepare a capital improvements document to determine what improvements and upgrading may be necessary for the system during the next ten years. This will enable the District to budget the funds more efficiently and effectively.
Mr. Hardenbergh then made a motion to go into Executive Session for the purpose of discussing negotiations between employees and a public body (Close Meeting Procedure; Illinois Open Meetings Act of the Illinois Revised Statutes, Chapter 102, Par. 42, Sec. 2A). Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed. The board went into Executive Session at 7:40 pm and returned to open session at 7:49 pm. No action was taken.
Miss Cox made a motion to adjourn and Mr. Brieschke seconded. All in favor voice vote. Meeting adjourned at 7:50 pm.