Meeting Minutes of September 14, 1999
Chairman Richard Jumps called the meeting to order at 7:00pm. A roll call vote was taken and present were: Chairman Richard Jumps, Vice Chairman Herbert Donow, Mr. Mike Starling, and Mr. Daniel Cook. Also present was employee Karen Dunn.
Visitor attending the meeting was Mr. Paul Schmidt of the Kemper CPA Group. No Trustee Applicants were in attendance.
The meeting opened with discussion related to the current financials, current budget, and 2000 Budget preparation. Mr. Schmidt noted that expenses are in line and consistent with the prior year. Income is currently at more than budgeted for 1999. Expenses included some major costs for upgrading the pump station and electrical. It was suggested that South Highway Water District be contacted to establish if they anticipate any rate increases in the upcoming year. Mr. Schmidt indicated that expenses are under control and he is keeping a close eye on it. Discussion continued with Mr. Schmidt related to the necessity and/or feasibility of maintaining the utility billing procedures as they exist using the software purchased from DP Consultants three years previous. Facts were presented in favor of keeping the current software and thoughts where exchanged related to creating a new billing program with other software options. It was decided by the majority that, as the current systems is functioning adequately for our needs, no changes will be made at this time.
The meeting continued with review of the minutes from the July 1999 Meeting. A motion was made by Vice Chairman Donow to accept the minutes as presented. Seconded by Mr. Cook and with 4 yes and 0 no votes, the minutes were approved.
No other visitor or customer requests were addressed at this time.
Next on the agenda was the review of the financials prepared by the Kemper CPA Group for July 1999. Also presented was a letter from HARCO Waterworks recommending the replacement of the defective automatic control card in the Cathodic Protection System. Ron Lada to confirm that replacement is required. The Trustees agreed that replacement was approved if Ron found it to be necessary for proper operation of the system. A letter from Carbondale Water District related to their 1999 Water/Sewer Rate Survey was circulated for the Trustees’ information, as well as a bulletin from the Illinois Rural Water Association.
New Business on the agenda was the resignation of Mr. Tom Dilley due to his recent relocation to Northern Illinois. Further discussion followed related to the Trustee position openings and it was noted that the following three individuals have been contacted and/or have expressed interest in a position on the Board: Mr. James Keller, Mr. John Phillippe, and Mr. Ken Grotts. Brief discussion followed regarding the quantity of Members required by Jackson County for a Water District Board of Trustees.
No old business was discussed at this time.
No South Highway Water District related business was discussed at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in September. A motion was made by Mr. Cook to accept the Secretary Report as presented and pay the bills: seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion carried.
No Water Supply Operator’s Report was presented at this time in absence of Mr. Ron Lada. There was no additional public comments or questions.
No ordinances were reviewed at this time.
There being no further business, the motion was made for adjournment. A voice vote was taken and with 4 yes and 0 no votes, the meeting was adjourned.